Minutes 9th July 2018

Meeting of the Parish Council at 7:00PM on Monday 9thJuly 2018 at Holmer Park Health Club & Spa, Cleeve Orchard, Hereford, HR1 1LL


Present: Mark Millmore (Chairman), Ange Tyler, Gitta Ferguson, Neil Duggan, David Cooper
In attendance: David Hunter-Miller (Clerk), Andrew Round (Ward Councillor), Duncan Smart (Footpaths Officer), members of the public

1. Apologies for absence
Apologies were received from Marc Mohan, Neil Flanagan and Andy Coultas.
2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.
1. Ward Councillor’s Report
Andrew Round provided an update on matters at Herefordshire Council:

  • A briefing session on the proposed Hereford bypass will take place at 5PM on the 10th July 2018 in the Council Chamber at the Town Hall. Herefordshire Council’s Cabinet is due to consider the bypass report and recommendations at a meeting at 10AM on Friday 27th July 2018.
  • Concerns had been raised regarding a proposed cycleway/footway at The Crescent.
  • A query had been received regarding The Rose Garden and the application to list as an Asset of Community Value; a further update would be requested from Herefordshire Council and forwarded to Andrew Round.
  • Foul waste discharge across a field was reported and the Chairman agreed to look into this.
    A query had been raised regarding the position of one of the Parish Council’s new dog fouling bins on Coldwells Road.

2. Footpath Officer’s Report
Duncan Smart provided a report on the public rights of way network:

  • It was understood that Herefordshire Council would not fund the Parish Paths Partnership (P3 Scheme) from 2019/20 onwards.
  • It was noted that landowners could apply to Herefordshire Council for new stiles and gates.
  • Path HO-8 was currently blocked by vegetation cuttings, reportedly dumped by a neighbour. It was agreed to write to all residents adjacent to HO-8 to advise them to keep the right of way clear and to highlight that fly-tipping and obstructing a footway was unlawful.

3. Public participation
Residents of The Crescent attended the meeting to share concerns over a proposed cycleway/footway. It was felt that this was not appropriate as residents coming off their drive would not have adequate visibility of approaching cyclists. It was felt that a carriageway based cycle lane would be preferable.
It was reported that overgrown trees were obstructing the footway on Roman Road, between Orchard Close and Dale Drive.
A resident queried why the Lengthsman had been asked to treat the parish notice boards; it was confirmed that this was done to ensure that they remained in good condition.
A resident queried the location of the dog fouling bin on Coldwells Road and suggested an alternative location.
A short presentation was received regarding the proposed development of the Holmer House Farm site. A question and answer session followed.
The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 11th June 2018.
The minutes were agreed as a true record and were signed by the Chairman.

6. Progress reports

  1. Dog fouling bins/posters
    The three purchased dog fouling bins had been installed on the 20th June 2018. It was agreed to put up the ‘no dog fouling’ posters at various strategic locations around the village. Information would also be circulated on the Parish Council’s website and at the veterinary surgery.
  2. Traffic calming provision (S106)
    Herefordshire Council’s proposed traffic calming scheme was going out for full consultation in September 2018. It was noted that plans would be sent to the Parish Council for consideration at the next meeting.
  3. S106 funding
    An update had been received regarding S106 contributions across the parish; this would be reviewed further at the next meeting.
  4. Co-option
    There was one vacancy on the Parish Council; this would be advertised shortly with a view to co-opting at the next meeting. Further advertising of the vacancy would be printed and circulated directly to residents in areas where there is currently little or no representation on the Parish Council.

7. Correspondence

  1. Holmer West Development and the proposed combined cycleway/footway
    It was agreed that a carriageway based cycle lane would be preferable to a shared cycleway/footway. It was agreed to ask Herefordshire Council for further advice and request for the proposals to be reviewed.
  2. Location of dog fouling bin on Coldwells Road
    It was agreed to review the position of the bin and discuss further at the next meeting.
  3. Withington Group Neighbourhood Development Plan
    The ‘Regulation 14’ NDP consultation was considered; it was agreed to write in support of the proposed plan.
  4. Hereford Transport Package Briefing
    The briefing session at 5PM on the 10th July 2018 was noted.

8. Planning

  1. Neighbourhood Development Plan
    A short update was received from the steering group.
  2. 182015: Oakley End, Shelwick, Hereford, Herefordshire HR1 3AL. Proposed two storey rear extension.
    It was agreed that no objections would be raised.
  3. 182256: Parklands, 2 Holmer Park, Holmer, HR1 1JY. Blue Cedar, Hazels, Holly (G7) Yews, Hornbeam, Damson (G8). The trees have not had any maintenance for some time and all trees have had some damage during recent heavy snow. All trees to be assessed by tree surgeon as regard to damage and any necessary work carried out to maintain healthy trees. Crowns to be thinned, lifted and reduced by no more than 20%.
    It was agreed to write in support of proposals.
  4. 182252: Land adjacent to Stone House, Munstone, Hereford. Application for approval of reserved matters following outline approval of Application 171200 – Proposed cottage and garage using existing access.
    It was agreed that no objections would be raised.

9. Parish matters for discussion/decision

  1. GDPR
    A revised Data Security Incident Procedure was approved and was signed by the Chairman.
  2. Newsletter
    The Parish Council’s proposed newsletter was discussed. It was agreed to ask Burghill CAP to print the newsletter and this would then be circulated over the summer.
  3. Lengthsman
    No work was requested. It was agreed that councillors would raise all future requests for Lengthsman work with the Clerk who would collate and circulate before the following meeting.
  4. Asset register
    An updated asset register was approved and was signed by the Chairman.

10. Finance

  1. Clerk’s salary and expenses – £459.15
  2. HMRC (PAYE) – £104.20
  3. Richard Mills (Lengthsman) – £646.50
    The above payments were agreed and cheques duly signed.
  4. Welsh Water – To note direct debit payment of £15.00 dated 09/07/18
    The above direct debit payment was noted.
  5. To consider and approve budget expenditure
    Budget expenditure was considered and approved.
  6. To consider and approve the bank reconciliation
    The bank reconciliation was considered and approved.

11. Councillors’ reports and items for the next agenda
The following items were agreed for the next agenda.

  • Holmer West Development and the proposed shared cycleway/footway
  • Traffic calming provision (S106)
  • S106 funding
  • Co-option
  • Location of dog fouling bin on Coldwells Road
  • Obstruction of footpath HO-8

12. Date of the next meeting
The next scheduled Parish Council meeting is at 7:00PM on Monday 10th September 2018.