Minutes 20th April 2020

Online meeting of Holmer and Shelwick Parish Council at 7:00PM on Monday 20th April 2020 via ‘Zoom’


Present: Marc Mohan (Chair), Andy Coultas, David Cooper, Neil Flanagan
In attendance: David Hunter-Miller (Clerk), Mark Millmore (Ward Councillor), members of the public

1. Apologies for absence
No apologies were received.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Mark Millmore provided a report on Herefordshire Council and how Coronavirus had impacted services. It was noted that Herefordshire Council’s Planning Committee was still meeting, but with a reduced number of members.

4.2. Footpath Officer
Duncan Smart (Footpaths Officer) had sent apologies. No footpath inspections or maintenance work were being undertaken during the Coronavirus lockdown.

4.3. Public participation
Members of the public requested an update on the reported issues with the bund at Holmer West (item 6.4). It was queried whether the spoil from the bund was going to be removed or whether it would be graded back into the site.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 9th March 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were currently two vacancies on the Parish Council and applications from parishioners were welcomed.

6.2. S106 traffic calming scheme
No update was available.

6.3. Pond maintenance, Coldwells Road
It was noted that it had not been possible to coordinate further maintenance work at the pond and it was considered that this should now wait until winter 2020/21.

6.4. Bund, Holmer West (Bloor Homes)
Herefordshire Council had provided an interim response and would be reviewing the reported issues on site, following the Coronavirus lockdown. It was noted that all site operations had currently ceased.

6.5. Gigaclear broadband
Gigaclear had confirmed that their work to install new superfast broadband infrastructure was still ongoing and many parts of the parish would now have access to these services.

6.6. Burial ground access
Highways England had inspected the footway and would programme siding out works to restore the full width of the footway alongside the A49 to the burial ground.

7. Correspondence

7.1. Resident: Reported issues and concerns regarding flooding at Shelwick.
A number of drainage issues had been reported by residents.

A number of blocked gullies had been reported to Balfour Beatty for maintenance. A blocked drainage ditch had been identified and the details of the landowner passed to Balfour Beatty so that they could make contact with them; it was resolved to press for an update on this.

Funding to install a new drain had been requested by residents, it was previously resolved that the Parish Council would not be able to support this request. However, a drainage grant from Herefordshire Council had been announced this year (details to be confirmed) and, if possible, the Clerk would endeavour to secure the funding for this purpose.

7.2. Herefordshire Council: Development in the River Lugg and River Wye catchment areas updated position statement.
The updated position statement from Herefordshire Council was noted; developments within the River Lugg and River Wye catchment areas are now subject to a number of restrictions in order to control phosphate levels.

7.3. Herefordshire Council: Rural services delivery grant scheme.
It was noted that funding was available to improve access for rural residents and people with limited or no access to public transport and private car transport.

7.4. Herefordshire Council: Parish precepts update.
The precept figures for Herefordshire had been confirmed. Holmer and Shelwick had seen a reduction in the parish precept of 6.6%, due to an increase in the number of occupied dwellings in the parish. Holmer and Shelwick Parish Council remains one of the most cost effective parish councils in the whole county.

8. Parish matters for discussion/decision

8.1. Coronavirus: To consider any additional actions to support the community.
It was considered that the support mechanisms already in place were proving effective and no further action was considered necessary at this time. Parishioners experiencing any difficulties or issues are encouraged to contact the Parish Council who would endeavour to assist or point them in the direction of the appropriate agency or organisation.

8.2. Annual Meetings: To review arrangements for the Annual Parish Meeting and Annual Meeting of the Parish Council.
It was resolved to hold the Annual Parish Meeting at 7:00PM on Monday 11th May 2020 and the Annual Meeting of the Parish Council at 7:30PM, or immediately following the conclusion of the Annual Parish Meeting, on Monday 11th May 2020.

8.3. Smart Water: To consider arrangements for the roll out of kits.
It was resolved to defer the roll-out of Smart Water kits until the Coronavirus lockdown has been lifted.

8.4. S106: To review available S106 funding.
It was resolved to defer discussion on this until a future meeting.

8.5. Website accessibility compliance: To consider the impact of accessibility legislation on the Parish Council’s website.
Mark Millmore (Eyelid Productions) was reviewing the Parish Council’s website to ensure compliance with the latest accessibly legislation.

9. Burial Ground
It was noted that the Parish Council was now a corporate member of the Institute of Cemetery and Crematorium Management.

10. Planning

10.1. Nil.
No planning applications.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. 2019/20 Accounts
It was resolved to approve the 2019/20 end of year accounts.

11.4. Schedule of payments
It was resolved to approve the schedule of payments and cheques were duly signed.

11.5. Clerk’s delegation
The payments made under the Clerk’s delegated authority, between scheduled meetings, were noted.

12. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:
• S106 traffic calming scheme
• Bund, Holmer West (Bloor Homes)
• Flooding issues, Shelwick
• S106 update

13. Date of the next meeting
The Annual Parish Meeting will be held at 7:00PM on Monday 11th May 2020.

The Annual Meeting of the Parish Council will be held at 7:30PM, or immediately following the conclusion of the Annual Parish Meeting, on Monday 11th May 2020.

The meeting closed at 7:58PM.

Payments for authorisation
Payee Details Net VAT Total
David Hunter-Miller Salary and expenses 708.48 0.00 708.48
HM Revenue & Customs PAYE 0.00 0.00 0.00
Worcestershire County Council Pension Fund Local Government Pension Scheme 236.17 0.00 236.17
T W Jones Pond maintenance 160.00 32.00 192.00
Institute of Cemetery and Crematorium Management Corporate membership 95.00 0.00 95.00
Total 1199.65 32.00 1231.65
To note payments made between meetings
Payee Details Net VAT Total
Mark Breedon Burial ground maintenance 490.00 0.00 490.00
Total 490.00 0.00 490.00

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