Minutes 13th November 2017

Meeting of the Parish Council held at 7PM on Monday 13th November 2017 at Holmer Park Health Club & Spa, Cleeve Orchard, Hereford, HR1 1LL


Present: Mark Millmore (Chairman), Marc Mohan, Gitta Fergusson, Neil Flanagan, Jane Davies, Neil Duggan, David Cooper (from 20:27PM)

In attendance: David Hunter-Miller (Clerk), Duncan Smart (Footpaths Officer), representatives from Taylor Wimpey, members of the public

1. Apologies for absence
Apologies were received from Ange Tyler and Andy Coultas.

2. Declarations of Interest
Jane Davies declared a Disclosable Pecuniary Interest in item 12.1.

3. Dispensations
Nil received.

4. To consider and adopt the minutes from the Parish Council meeting on Monday 9th October 2017.
The minutes were agreed as a true record and were signed by the Chairman.

5. Progress reports:

  1. S106 traffic calming scheme
    Balfour Beatty confirmed that this was still going through Herefordshire Council’s governance process.
  2. Burial Ground
    The Clerk confirmed that the Burial Ground Regulations and fees had been updated and had been uploaded onto the website.
  3. Planning applications that fall between Parish Council meetings
    It was noted that Herefordshire Council were looking to process applications more promptly to allow Parish Councils longer to comment.

6. Open Session:
1. Report by Ward Councillor
Not available.
2. Taylor Wimpey:
A presentation was given by Taylor Wimpey regarding proposed future developments on Roman Road and Canon Pyon Road. A question and answer session with the Parish Council followed.
It was confirmed that the proposed developments would result in approximately 500 extra residents living in the parish. It was confirmed that commensurate S106 contributions would be available.
The Parish Council confirmed that street lighting would be required.
It was queried what measures would be taken for dealing with sewerage, which was already an issue in the parish. It was confirmed that Welsh Water would undertake a modelling assessment to see if capacity needed upgrading.
It was queried whether parking provision would be adequate to avoid parking becoming displaced onto the carriageway and it was confirmed that parking provision had not yet been finalised but would be in line with Herefordshire Council’s guidelines.
3. Public participation
The meeting was adjourned for the public open session.
Additional questions and concerns were raised regarding the Taylor Wimpey proposals:

  • A resident raised concerns at the level of local wildlife that would be disrupted by the development.
  • Concerns were raised at traffic, especially vehicles using the old Roman Road as a shortcut; it was confirmed that mitigation measures would be investigated.
  • It was queried whether the roads would be adopted and it was confirmed that this would be pursued with Herefordshire Council.
  • Concerns were raised at the high level of housing density shown in the proposals.
  • Concern was raised at the level of water being discharged into Ayles Brook from both the Bloore Homes and proposed Taylor Wimpey developments.
  • It was queried whether adjacent properties on the Canon Pyon Road could connect into drainage on the proposed development and it was confirmed that this would be investigated.
  • It was asked whether additional cycle provision would be provided and it was confirmed that walking and cycling options would be considered.

The meeting recommenced following the public open session.

7. Co-option
Two applications had been received, one from Vaughan Davies and one from David Cooper. David Cooper was co-opted to the Council by majority vote, signed the Declaration of Acceptance of Office and joined the Council at 20:27PM

8. Footpaths report
The Footpaths Officer had provided a written report.

9. Speed limit
Speed limit proposals for the A4103 Roman Road were considered and the Parish Council was unanimously in favour of the proposals.

10. Dog fouling
The Clerk confirmed that Balfour Beatty had reduced the costs of emptying the three proposed bins from £3510.00 to £183.83 (per annum for fortnightly emptying).
Two designs for dog fouling signs were chosen from the entries submitted by Holmer CofE Academy. It was agreed that £50.00 would be donated to the school to cover prizes.

11. Neighbourhood Development Plan
An update was given on the activities of the Steering Group. It was confirmed that the grant funding bid had been successful.

12. Planning
1. 173709 – Magnis Works, Hereford, Herefordshire, HR4 9QR. Application for reserved matters for 5 dwellings (outline approval P143556/O).
Jane Davies had declared an interest and left the meeting. No objections were raised by the Parish Council.
2. 174014 – Plot 1, Lyde Cross, Munstone, Hereford, Herefordshire. Proposed new design to replace approved application (ref 171008/F) for one dwelling.
Jane Davies returned to the meeting. The Parish Council would comment that the new proposals were substantially different in appearance to the previous, approved, application and it was felt that the new design was not sympathetic to the location.
3. P173534/O – Outline – Bramble Field Barn Munstone Hereford Herefordshire HR1 3AH. Proposed dwelling with garage outbuilding.
No objections were raised by the Parish Council.
4. Broadband
Parishioners would be encouraged to sign up to ‘Fastershire’ to expedite fibre broadband provision throughout the parish. It was agreed that the Parish Council would ask for fibre broadband provision on all new developments. It was agreed to ask Taylor Wimpey to provide fibre broadband to each property for their proposed developments (Roman Road and Canon Pyon Road).
5. Community Housing Funding
It was noted that Community Housing Funding was available.

13. Newsletter
The Parish Council considered content for the newsletter.

14. Pond, Coldwells Road
The Council agreed to fund a year-long pest control treatment costing £400.00. It was agreed to install a sign to discourage feeding ducks at the pond as this encourages vermin.

15. Footway parking
It was agreed that the Parish Council would write to properties where obstructive footway parking was causing an issue.

16. Lengthsman
It was agreed to ask the Lengthsman to clear the leaves on Church Way and Coldwells Road.

17. Gypsy and Travellers’ Development Plan Document:
Herefordshire Council’s consultation document was considered and no comments or objections were raised.

18. Finance

  1. Clerk’s salary and expenses – £434.77
  2. HMRC PAYE – £100.20
  3. Richard Mills (Lengthsman) – £433.20
  4. HALC (internal audit) – £180.00
  5. Balfour Beatty Living Places (dog fouling bins) – £952.08
  6. Grant Thornton UK LLP (external audit) – £120.00
    The above payments were agreed and cheques duly signed.
  7. To sign paperwork to close the Parish Council’s deposit account.
    The paperwork was duly signed.
  8. To consider the Parish Council’s budget and precept requirements for 2018/19.
    The budget was considered and it was agreed to increase the precept requirement to £12,950.

19. Councillors’ reports and items for the next agenda

The following issues were agreed for the next agenda:

  • Private CCTV camera issues
  •  training

20. Date of the next meeting
The next scheduled meeting would be at 7:00PM on Monday 8th January 2018.

The meeting closed at 21:29PM.