Minutes 13th January 2020

Meeting of Holmer and Shelwick Parish Council at 7:00PM on Monday 13th January 2020 at Holmer Park Spa, Cleeve Orchard, Hereford, HR1 1LL


Present: Marc Mohan (Chair), Mark Millmore (Parish Councillor and Ward Councillor), John Phipps, Gitta Ferguson (until 9:11PM), Neil Duggan, David Cooper
In attendance: David Hunter-Miller (Clerk), Duncan Smart (Footpaths Officer), members of the public

1. Apologies for absence
Apologies were approved from Andy Coultas and Neil Flanagan.

2. Declarations of Interest
John Phipps declared a Disclosable Pecuniary Interest in items 10.4 (P194255) and 10.7 (P194432).
Marc Mohan declared a Disclosable Pecuniary Interest in item 10.6 (P193296).

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Mark Millmore provided a report as follows:

Dog Bins on the Furlongs
I received two emails requesting additional Dog Poo Bins at the Furlongs.

Planning Applications
Now the NDP carries weight to Planning applications have been refused on the grounds that they are outside the settlement boundary
184511 – Little Haven Munstone – Two dwellings – recommended for refusal
190929 – Land off Coldwells Road, Munstone – Four dwellings – Recommended for refusal.

Flooding off Taylor Wimpy’s Development Site
On 21st December 2019 I made a film showing the Flooding off Taylor Wimpy’s Development Site. Many residents who are intimately familiar with the character of Canon Pyon Road are not convinced about the proposed 95 house development.
Flooding is issue was well documented in the objections to this application. Yet it was passed by the planning committee on the 13th November 2019.
I sent a link to all members of the Planning Committee but only received one reply.

Pavement A49 near the Starting Gate Roundabout
I receive a letter from Parishioner regarding the condition and narrowness of the pavement at the above location due to overhanging vegetation and verge.

Ultrafast fibre broadband
I contacted Gigaclear and was told they would be delivering full fibre, ultrafast broadband with speeds up to 900Mbps to over 400 house in our community by 26th February. To register your interests in receiving this service go to https://www.gigaclear.com/ and enter your post code.

Victoria Park
Balfour Beatty misunderstood a request and mistakenly cleared the wrong drain in the small car park. The problem was with the drain in the MAIN car park and the flooding that resulted has made it difficult to access the play area.

Traffic congestion in Hereford
From Councillor David Hitchiner’s Newsletter
The level of congestion in Hereford in December seemed to be unusually high. It is a priority of this administration to come up with solutions to this issue, whilst having proper regard to the Climate Emergency. Cllr Harrington is working with officers in this area and will report shortly.

I spoke to Councillor Hitchiner just before New Year and he mentioned an Eastern bridge crossing as a solution to the traffic problems. I pointed out to him that this would simple divert A49 traffic along the Roman Road, which is already over capacity and together with the rail bridge chock point on that road would bring misery to the residents of Holmer.

Councillor questions to Cabinet (19th December 2019)
Question 1 from Councillor Bernard Hunt, Newton Farm Ward To: cabinet member, infrastructure and transport: Given recent traffic incidents and the continuing increase in traffic fume pollution through Hereford City, can the cabinet tell us when they will be announcing positive policies regarding the County’s road infrastructure?

Response – Thank you for your question. Tackling traffic congestion and air quality in Hereford is a priority for me and, together with Highways England who manage the A49, I am actively exploring ways of keeping the county moving. Following my decision in October to review the Hereford bypass and southern link road schemes, the scope of this review has been developed and I anticipate confirming this in a formal decision which will be published next month.

This will determine the next steps to be undertaken and a timescale for this work. The review will look at other options including an eastern link / river crossing, removal of traffic signals and emergency incident response arrangements to remove blockages on the city’s roads, an electric bus fleet for the urban bus network, a very light rail system and further improvements to cycle and pedestrian provision across the city including safer routes to schools.

Meanwhile, I am also progressing an ambitious programme of other improvements to deliver public realm and active travel schemes in Hereford. This includes the provision of a high quality transport hub at the train station, public realm improvements on Commercial Road, Blueschool & Newmarket Street, improvements to the public realm in the High Town area and south wye area.

The draft budget for next year allocates funding to progress this work.

Lugg catchment phosphate problem
The Lugg catchment phosphate moratorium on development was considered at a meeting between council officers with Welsh Water and a Technical Advisory Group (TAG) hosted by the council at Plough lane on 6 December. The next Nutrient Management Board meeting, chaired by Cllr Swinglehurst, is now scheduled for 29 January, when the Board will consider proposals scoped by the TAG to strengthen the Nutrient Management Plan.

4.2. Footpath Officer
Duncan Smart provided a report. The entire footpath network in the parish had been surveyed; conditions were bad across the network and a number of routes were flooded.

4.3. Public participation
A member of the public commented that a number of dog fouling bins in the area were not being emptied frequently enough and consequently they often overflowed.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 9th December 2019
It was resolved to adopt the minutes as a true record and these were signed by the Chair.

6. Progress reports

6.1. Councillor vacancy
It was noted that there was still one vacancy on the Parish Council and applications from parishioners were welcomed. It was resolved to advertise the vacancy alongside the Smart Water roll out and NDP referendum.

6.2. S106 traffic calming scheme
Balfour Beatty Living Places had confirmed that the formal Traffic Regulation Order consultation would begin by the end of February and once the consultation period is complete works should commence in April / May 2020.

6.3. Cycleway/footway, Roman Road
Herefordshire Council had requested a meeting with parish councillors to review alternative options for the cycleway. It was hoped that an update would be available for the next meeting.

7. Correspondence

7.1. Herefordshire Council: To note the availability of Short Breaks Capital Funding
It was noted that up to £5,000 grant funding was available to support activities for children with disabilities.

7.2. Herefordshire Green Network: To note invites to climate change workshops at Ledbury (20th January 2020), Leominster (6th February 2020) and Ross on Wye (27th January 2020)
The invite was noted.

7.3. Resident: Request for additional dog fouling bins at The Furlongs
A number of residents had requested additional dog fouling bins at The Furlongs. Herefordshire Council had been contacted and had agreed to review the site for either a larger bin or additional bins.

8. Parish matters for discussion/decision

8.1. S106
A spreadsheet detailing some of the S106 funding available in the parish was circulated and reviewed.

It was resolved to ask Herefordshire Council for an up to date position statement on available S106 funding and a breakdown of where it has been spent (including the traffic calming scheme).

8.2. Smart Water
It was noted that the Smart Water Kits had been delivered.

It was resolved to hold the first roll-out event on Thursday 30thJanuary 2020 (at the same time as the NDP referendum); the Clerk would liaise with the Police accordingly.

8.3. Tour of parish with Locality Steward
Arrangements for a tour of the parish with the Locality Steward were noted.

8.4. Coldwells Road Pond
It was resolved to accept a quote of £200.00 to undertake partial dredging of the pond with a grab lorry.

It was believed that Crest Nicholson had submitted plans to install a water main across land owned by the Parish Council at the pond (discussed further under item 10.6).

8.5. Disciplinary procedure
It was resolved to adopt an updated policy.

8.6. Grievance procedure
It was resolved to adopt an updated policy.

9. Burial Ground

9.1. Memorial Safety Survey
It was noted that this was outstanding and it would be undertaken before the next meeting.

9.2. Burial Ground Regulations
It was resolved to amend the policy with the following minimum specifications for burial depths:

All new graves shall be dug ‘double depth’ to a minimum of 6 feet below ground level to allow for future burials to take place.

No body shall be buried in such a manner that any part of the coffin is less than three feet below the level of any ground adjoining the grave.

No body shall be buried in a grave unless the coffin is effectively separated from any coffin interred in a grave on a previous occasion by means of a layer of earth not less than six inches thick.

9.3. Access
It was noted that Crest Nicholson were prepared to discuss the possibility of improved access to the burial ground. It was resolved to ask for an additional access off a turning head on the proposed new estate (between plots 33 and 32) and to widen the footpath alongside the A49.

10. Planning

10.1. Neighbourhood Development Plan
It was noted that the examiner had passed the NDP and Herefordshire Council were undertaking preparations for the referendum (item 10.2).

10.2. NDP Referendum
The arrangements for the Neighbourhood Planning Referendum for Holmer & Shelwick were noted; this was due to take place on Thursday 30th January 2020.

An email newsletter would be circulated to advertise the referendum and large notices would also be affixed to the parish noticeboards.

10.3. P194218/F: Rose Lofts Holmer Hereford Herefordshire HR1 1LL. Erection of 2-bedroom single-storey dwelling under hipped roof.
It was resolved to object to the application as the proposals do not meet the standards specified for parking provision in the Holmer and Shelwick NDP (policy HS4): highway design and car parking should allow for adequate off-street parking, excluding garages, at a rate of one space per bedroom. It is also asserted that the highway visibility splays are insufficient and do not meet the minimum criteria put in place for highway safety.

If these issues were addressed the Parish Council would be minded to support the application.

10.4. P194255/RM: Land Opposite Dorgar Shelwick Herefordshire HR1 3AL. Application for approval of reserved matters following outline approval 163174 (Erection of two cottages with garages and access).
John Phipps left the room for the duration of the discussion on this item.

It was resolved to object to the application as the proposals do not meet the standards specified for parking provision in the Holmer and Shelwick NDP (policy HS4): highway design and car parking should allow for adequate off-street parking, excluding garages, at a rate of one space per bedroom.

If this issue was addressed the Parish Council would be minded to support the application.

10.5. P194297/F: Land off Church Way Holmer Hereford. Application for variation of condition 2 of planning permission 151600/F (Proposed erection of 10 no dwellings along with associated vehicular and pedestrian access, internal access roads, car parking, landscaping including realignment of existing hedgerow, drainage and other associated works). To replace proposed double garage to Plot No.5 with a single garage to Plot No.4 and a block containing a garage & car port for No.5 and a single garage for Plot No.6.
It was felt that the application was not valid and should be resubmitted as the ownership details were not correctly recorded on ‘Certificate A’ (it was understood that ‘plot 4’ had been sold).

Notwithstanding the above it was resolved that the Parish Council had no objections to the proposals but it would be commented that additional provision should be made for bicycle storage as the garages were not large enough to accommodate this and the two cherry trees (now removed from the plans) should be planted elsewhere on the site.

10.6. P193296/RM: Land to the East of the A49, Holmer, Herefordshire, HR4 9RG. Application for approval of reserved matters following outline approval P141487/O – Erection of 52 No. dwellings, parking, landscaping, drainage and other associated engineering works.
Marc Mohan left the room for the duration of the discussion on this item.

It was resolved to object to the application and raise the following additional objections.

1) Drainage: The drainage strategy originally approved drainage details required under conditions of the outline permission (141487/O) and have been discharged, see application 173405/XA2. However the new scheme, with additional dwellings and layout, will require modification to accommodate this revised scheme and it is unreasonable to consider an application without a specific drainage scheme.

2) Car Parking: The Parish Council have already objected to the inadequate parking on this proposed development as it falls 65 car park spaces short as per HSNDP policy HS4. This is accepted by the agent in their covering letter dated 16th December 2019. We strongly object to the agent’s attempt to reduce the weight attributed to the HSNDP with regard to parking standards by implying that the standards are too vigorous and by attempting to steer Herefordshire Council into ignoring them.

These parking standards and our NDP have been passed under examination and form a major part of the plan. It is now a completed plan carrying significant weight, furthermore a parish-wide referendum is scheduled for the 30th January 2020 and it is fully expected that the document will be adopted and become a part of Herefordshire Council’s planning process.

The agent cites The Furlongs as a one off development which caused the examiner to pass the HSNDP parking standards. After a site visit to The Furlongs this policy was passed by the examiner. The Agent failed to mention that the Furlongs was designed and built by CREST NICHOLSON and would have complied with Herefordshire Council’s car parking standards at the time. Additionally the occupants of Meadow Park off Attwood Lane have experienced big issues with parking so the parking standards and fully justified.

Herefordshire is a rural county and therefore has a much higher proportion of cars to people than the national average. Cars are an essential part of living in this rural community, hence the need to allow for more parking in developments. The result of insufficient parking on these intense schemes is to the detriment of landscaping and open space areas which then massively diminishes the amenity and overall quality of the development.

Worcester City Council first adopted this new parking standard which now forms an important feature of the HSNDP.

It is noted that compliance with the HSNDP car parking policy may result in a reduced number of dwellings for this site, but the Parish Council would strongly assert that the quality of life for the new occupiers should be put before commercial gain.

We note the comments from the Transportation team support the NDP car parking standards.

3) Sustainability: The scheme is reliant on a ‘fabric only’ approach without the inclusion of green energy and therefore the Parish Council would expect to see the use of heat pumps and Solar PV. Vehicle charging points should be provided to all the dwellings including those that have parking away from the houses.

10.7. P194432/AM: Bryher Coldwells Road Munstone Hereford HR1 1LH. Non-material amendment ref 190917 (Replacement dwelling) – Simplified elevations including smaller dormers.
John Phipps left the room for the duration of the discussion on this item.

It was resolved that the Parish Council had no objections or concerns.

Gitta Ferguson left the meeting at 9:11PM.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Schedule of payments
It was resolved to approve the schedule of payments and cheques were duly signed.

11.4. Bank mandate
No further update was available.

12. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:
• S106 review
• S106 traffic calming
• Cycleway/footway, Roman Road
• Pond maintenance
• Dog fouling bins (additional provision)
• Smart Water roll out
• Memorial safety survey
• Website accessibility compliance
• NDP referendum result

13. Date of the next meeting
The next scheduled meeting is at 7:00PM on Monday 10th February 2020.

The meeting closed at 9:25PM

Payments for authorisation
Payee Details Net VAT Total
David Hunter-Miller Salary and expenses 689.51 0.00 689.51
HM Revenue & Customs PAYE 0.00 0.00 0.00
Worcestershire County Council Pension Fund Local Government Pension Scheme 236.17 0.00 236.17
Kirkwells Limited NDP 600.00 120.00 720.00
Total 1525.68 120.00 1645.68
To note Direct Debit payments made between meetings
Payee Details Net VAT Total
Welsh Water – 23/12/19 Burial ground water supply 14.01 0.00 14.01
Total 14.01 0.00 14.01

2 thoughts on “Minutes 13th January 2020”

  1. Hi
    Have you an update please on The Furlongs residents’ request for an additional red bin located at the Public Play Park for the disposal of dog faeces?
    Thank you.

    • Thank you for your message. We have asked Herefordshire Council to review the situation and they are monitoring usage of the current bins at The Furlongs to identify if additional bins or larger bins are required. We are awaiting further feedback accordingly.


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