Minutes 12th October 2020

Online meeting of Holmer and Shelwick Parish Council at 7:00PM on Monday 12th October 2020 via ‘Zoom’

Minutes

Present: Marc Mohan (Chairman), David Cooper, John Phipps, Andy Coultas, Neil Flanagan
In attendance: David Hunter-Miller (Clerk), Duncan Smart (Footpaths Officer)

1. Apologies for absence
Neil Duggan had been unable to attend meetings for a period of six months and so loses the entitlement to hold office (Section 85, Local Government Act 1972); a vacancy notice will be sent to Herefordshire Council accordingly.

Apologies were noted from Gitta Ferguson.

Mark Millmore (Ward Councillor) had sent apologies.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
No report was available.

4.2. Footpath Officer
Duncan Smart (Footpaths Officer) provided an update. Letters had been delivered to houses adjacent to HO-8 regarding the disposing of garden waste on the Public Rights of Way.

The latest footpath report is available on the Parish Council’s website.

4.3. Public participation
No questions were received.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 14th September 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were currently three vacancies on the Parish Council and applications from parishioners were welcomed.

It was resolved to send an email newsletter to advertise the vacancies, stressing that there was currently no need to attend physical meetings.

6.2. S106 traffic calming scheme
No update had been supplied by Herefordshire Council.

6.3. Flooding issues, Shelwick
It was noted that there were a number of outstanding issues that require the attention of Balfour Beatty Living Places. Enquiries would be made with the Ward Councillor to try to expedite matters.

6.4. Bund / floor levels, Holmer West
There were no matters to report.

6.5. Cleeve Orchard traffic concerns
It was noted that Herefordshire Council had agreed to review the site to see if any traffic calming measures could be applied to Cleeve Orchard using any S106 funding that might be available for the area.

6.6. Littering and dog fouling
A number of littering and dog fouling issues remain unresolved:
• Crest Nicholson had removed a number of bins from The Furlongs; as there were not enough bins to start with this has only exacerbated the littering and dog fouling issues experienced in the vicinity. Herefordshire Council had been contacted for a response on a number of occasions but no update had been given.
• The Parish Council have offered to purchase additional bins for a number of locations but Herefordshire Council have not allowed this.

As no response had been received to enquiries a formal complaint would be sent to Herefordshire Council.

The Parish Council had ordered a number of hard-hitting ‘no littering’ signs and these would be put up at strategic locations shortly.

7. Correspondence

7.1. NALC: Changes to the current planning system consultations.
The Parish Council were broadly supportive of the changes proposed under this consultation. It was resolved to submit a response to the consultation, under the Clerk’s delegated authority, before the closing date of the 29th October 2020.

7.2. Resident: Queries regarding road adoption of The Furlongs.
It was noted that Herefordshire Council were resuming their snagging inspections and the adoption process would be moving forward accordingly.

7.3. Herefordshire Council: Review of current arrangements for dealing with Code of Conduct complaints.
The above review was noted.

8. Parish matters for discussion/decision

8.1. Smart Water: To consider the distribution of Smart Water kits to parishioners.
It was resolved to work with the Police to distribute kits to parishioners. It was resolved to advertise the roll-out via the noticeboards and an email newsletter.

8.2. Councillor Training: To consider available training sessions.
The Herefordshire Association of Local Councils had confirmed that they will be running a two-hour evening planning training session in November 2020.

8.3. Meadow Park: To consider who is responsible for the removal of debris/branches/cuttings from the footpath, or growth into Meadow Park gardens, from the meadow.
It was clarified that residents should not be dumping garden waste onto public footpaths. All future illegal fly-tipping would be reported for investigation.

8.4. Verge/ditch damage: To consider issues with damaged highway verges and ditches following recent utility company works.
It was resolved to contact Balfour Beatty Living Places to request a site meeting with the Streetworks Inspector.

9. Planning

9.1. Planning and Topography: To consider issues with topography / levels on planning applications.
It was resolved to write to Mark Tansley (Head of Planning Enforcement at Herefordshire Council) to ask for reassurance that the floor levels are correct on the Bloor Estate, as per approved permissions.

9.2. P162920/F (re-consultation): Land at Three Elms, Hereford. Land at Three Elms *Application* – Outline Planning Application with all matters reserved, except access, for the demolition of existing agricultural buildings and an urban extension comprising up to 1,200 homes (Use Class C3); employment development (comprising Use Classes B1/B2/B8); a neighbourhood centre comprising a mix of retail (Use Classes A1/2/3/5), health provision (Use Class D1) and leisure uses (Use Class D2); a new one form entry primary school; park & choose interchanges; together with open and play space, landscaping, highways, infrastructure and associated works. *Please see also 162921 (Representations).
It was resolved to comment that there is a need for all supporting highway infrastructure to be in place before the development is occupied. Additionally, this development and other sizable developments in the area, have placed such a burden on the road network that widescale infrastructure improvements are now vital (such as the Hereford bypass).

9.3. P202940/FH: 2 Holmer Manor Close, Hereford, Herefordshire, HR4 9QZ. Proposed extension and garage conversion.
It was noted that there is an inaccuracy in the plans, as the block plan does not correlate with the floor plan.

Notwithstanding the above it was resolved that the Parish Council had no objections or concerns.

9.4. P202759/V: Plot 1 Land to Rear of Palmers Court, Attwood Lane, Holmer, Herefordshire, HR1 1LJ. Certificate of lawfulness to confirm works have started to an approved proposed 4 bed detached residential house.
It was noted that this application had been withdrawn.

9.5. P203098/FH: Fairways 35 Venns Lane, Hereford, Herefordshire, HR1 1DE. Proposed detached garage.
It was resolved that the Parish Council had no objections or concerns.

9.6. P202933/F: Unit 1 Staniers Way, Hereford, Herefordshire, HR1 1JT. Proposed first floor offices, 6 number silo’s, extended Braithwaite tank & additional Co2 tank.
It was resolved that the Parish Council had no objections or concerns.

9.7. P203151/O: Land at Holmer Trading Estate, Hereford, Herefordshire. Application for variation of conditions 4, 5 & 6 and the removal of condition 15 (play area details) following grant of permission 150659 – to allow revised access arrangements incorporating a priority T- junction as opposed to a mini-roundabout. The proposal also seeks to amend the wording of condition 5 to allow site preparation works to be carried out in advance of the approved junction works.
It was resolved that the Parish Council had no objections or concerns.

10. Burial Ground

10.1. To receive an update
It was noted that the Clerk had written to the grave owners with unstable memorials so that they could make arrangements for the memorials to be made safe. Quotes had also been sought from NC Pegler Memorial Masons to ascertain the potential cost of the remedial work.

11. Finance

11.1. Bank mandate
It was noted that the bank mandate had been changed; Andy Coultas was now a signatory and Mark Millmore had been removed as a signatory.

11.2. Budget expenditure
It was resolved to approve the budget expenditure.

11.3. Bank reconciliation
It was resolved to approved the bank reconciliation.

11.4. Schedule of payments
It was resolved to approve the schedule of payments and cheques were duly signed.

12. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:
• Budget and precept setting
• Fly-tipping of garden waste onto Public Rights of Way
• Private drainage matters

13. Date of the next meeting
The next scheduled meeting is at 7:00PM on Monday 9th November 2020.

The meeting closed at 8:45PM.

Payments for authorisation
Payee Details Net VAT Total
David Hunter-Miller Salary and expenses 902.61 0.00 902.61
HM Revenue & Customs PAYE 135.80 0.00 135.80
Worcestershire County Council Pension Fund Local Government Pension Scheme 321.21 0.00 321.21
Total 1359.62 0.00 1359.62

 

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