Minutes 12th November 2018

Meetingof the Parish Council at 7:00PM on Monday 12th November 2018 at Holmer Park Health Club & Spa, CleeveOrchard, Hereford, HR1 1LL

Minutes

Present: Mark Millmore (Chair), Neil Duggan, Debbie Peel, Angela Tyler, David Cooper, Marc Mohan

In attendance: David Hunter-Miller (Clerk), Duncan Smart (Footpaths Officer), members of the public

  1. Apologies for absence

Apologies were received from Gitta Ferguson, Andy Coultas and Neil Flanagan.

  • Declarations of Interest

Mark Millmore declared a Disclosable Pecuniary Interest in item 10.19 (planning application 183833).

  • Dispensations

Nil received.

  • Open Session

The meeting was adjourned for the open session.

  1. Ward Councillor

No report available.

  • Footpath Officer

Duncan Smart provided a report on the rights of way network.

The hole in the verge at the end of HO9 / Attwood Lane had been filled by Balfour Beatty Living Places but the hole had reappeared, the Chairman had then filled it again to make the area safe.

Permission was being sought to repair a number of stiles throughout the network.

HO1 had been diverted and a temporary path would be put in place by the developers.

An auger was requested for use by the Footpaths Officer and it was agreed that this could be pursued.

  • Public participation

The applicant for item 10.21 (183250) spoke in support of his application.  Some history to the adjacent property (Valden) and the pond was offered.  The applicant was hoping to improve the surface of the footway, to replace the culvert to provide a larger capacity and to increase the aesthetic appeal of the location.  The applicant confirmed that heavy construction traffic would not be using this access.

The meeting resumed following the open session.

  • To consider and adopt the minutes from the Parish Council meeting on Monday 8th October 2018

The minutes were agreed as a true record and were signed by the Chair.

  • Progress reports
    • Holmer West Development and the proposed combined cycleway/footway

Angela Tyler and Andy Coultas had had a meeting with Herefordshire Council regarding the proposed combined cycleway/footway.  Concerns were conveyed regarding the limited visibility from private vehicular accesses.  Herefordshire Council agreed to review the plans and it was confirmed that the cycleway would be marked out with lines and bollards.  Herefordshire Council also agreed to undertake further consultation prior to the scheme being implemented. 

It was noted that a number of private hedgerows were encroaching onto the footways along Roman Road and this had been reported to Herefordshire Council.

  • The Rose Garden Asset of Community Value application

An update was expected imminently.

  • Balfour Beatty Road resurfacing C1125 and complaints received

The Clerk would continue to press for an update from Herefordshire Council.

  • Dog Fouling Bins

It was noted that an order had been placed to relocate the dog fouling bin on Coldwells Road.

Additional new bins would be ordered for Munstone and for the Furlongs.

  • S106 proposed traffic calming scheme

It was understood that Balfour Beatty Living Places were still working on revised proposals.

  • Barrier at the Furlongs / Munstone Lane

The Parish Council had reported that there was no barrier at this location; it was noted that Herefordshire Council had now put up temporary fencing until a permanent solution was installed.

  • Correspondence
    • Meadow Park resident

A resident had written with concerns over parking on footways / junctions and the lack of street lighting.

It was resolved to write to the MOD Welfare Office regarding the inappropriately parked cars.

  • Parish matters for discussion/decision
    • Newsletter

It was noted that the newsletter had been delivered, there were some surplus copies.  It was hoped that this would be an annual newsletter.

  • Lengthsman

It was noted that the Clerk had reported empty grit bins to Balfour Beatty Living Places.

No items were requested for the Lengthsman.

  • Pest control contract

Future pest control requirements at Coldwells Road pond were considered.

It was resolved to continue with the contract with Herefordshire Council for a further year’s pest control, costing £350.00 (plus VAT).

  • Notice board

It was resolved that the Chairman would ask Crest Nicholson to provide a new notice board for the Hereford Point development.

  • Carriageway surfacing issues

There was concern that the road surface on the Roman Road was now very uneven following excavation work related to the Crest development.  It was resolved to report this to Herefordshire Council as it was felt that the reinstatements were unsatisfactory and would need further work.

  • Pelican crossing

There was a suggestion to upgrade the crossing on Roman Road by Glenthorne Road.  It was noted that this was already being considered by Herefordshire Council using developer contributions.

  • Training

HALC’s training schedule was noted.

It was resolved to ask HALC to supply dates for planning training 2019.

  • Finance
    • To consider and approve budget expenditure

It was resolved to approve the budget expenditure.

  • To consider and approve the bank reconciliation

It was resolved to approve the bank reconciliation.

  1. To consider and approve the budget and precept requirements for 2019/20

The budget for 2019/20 was considered and approved and it was resolved to increase the precept request to £18,000.

  1. Clerk’s salary and expenses – £431.71
    1. HMRC (PAYE) – £104.20
    1. Herefordshire Council (pest control) – £420.00

It was resolved to settle the above invoices and cheques were duly signed.

  1. Planning
    1. Neighbourhood Development Plan

An update was received from the steering group.  Kirkwells planning consultants had completed their work on the revised Neighbourhood Development Plan; this would be going out for public consultation shortly.  It was hoped that the document would then go to Herefordshire Council early 2019 for further consultation.

  1. P183686/F: Land west of C1125 and Shelwick Grange Farm Shelwick, Hereford. Retrospective application for store.

The Parish Council resolved that they would not object in principle but wished to comment that the building should continue to be used as a materials store only and not for residential accommodation.

  1. P183687/F: Land west of C1125 and Shelwick Grange Farm Shelwick, Hereford. Variation of Condition 2 Ref 143592/F (Proposed storage building) amendments to approved plans.

The Parish Council resolved that they would not object in principle but wished to comment that the building should continue to be used as a materials store only and not for residential accommodation.

  1. P183670/FH: Cardulas Cottage Holmer Hereford Herefordshire HR1 1LL. Proposed single story entrance lobby.

It was resolved that the Parish Council had no objections or concerns.

  1. P183674/FH: Innisfree Holmer Hereford Herefordshire HR1 1LL. Proposed single story entrance lobby.

It was resolved that the Parish Council had no objections or concerns.

  1. 183833: Land at West Court, Attwood Lane, Hereford, HR1 1LJ. Proposed erection of 2 dwellings with parking using existing access.

Mark Millmore had declared a Disclosable Pecuniary Interest and so left the meeting for this item and Marc Mohan took the Chair.

It was noted that this was a resubmission of a previous application that had expired, accordingly it was resolved that the Parish Council had no objections or concerns.

  • Pre-planning public exhibition consultation: Holmer House Farm, Holmer, Hereford. Proposed residential development.

The proposed development would fall outside of the Neighbourhood Development Plan’s proposed settlement boundary.  It was also not included in the Hereford Area Plan’s call for sites.  It was resolved that the Parish Council would respond to the developer’s initial informal consultation with the following objections and comments:

The proposals fall outside of the settlement boundary identified in Holmer and Shelwick Parish Council’s emergent Neighbourhood Development Plan; accordingly the proposals are not supported and we wish to register the following objections and comments:

  • The four dwellings delineated to the east of field would not harmonise with the converted outbuildings and farmhouse.
  • The field should remain undeveloped giving protection to heritage assets and retaining the historic view of the Grade II farmhouse and Grade I St Bartholomew’s church and tower.
  • Garaging in front of the farmhouse moved to the north/east to maintain views and garden of the Grade II farmhouse.
  • There is no justification for a further 100 houses in the parish as development on Holmer west of 460 houses is considered sufficient under the Core Strategy Public Inquiry.
  • Poor access from the A49 lay-by serving farmhouse, no details of pedestrian/cycle/vehicular access outside the property of Whitegates.
  • 8 families with 2 cars equates to 16 trips at least 5 times a day, poor visibility onto A49 northbound and speed of cars travelling into Hereford would lead to congestion and accidents.
  • No waiting area for cars along the single access drive, leading to poor traffic management with cars stopping at the gated access affecting Whitegates amenity.
  • No hedge planting across the field for path.

Suggestions:

  • Remove access directly from the lay-by serving the farmhouse and use proposed access for the development to address highway safety and traffic congestion.
  • Remove four dwellings in the field and retain as open space.
  • Change position of garaging for Grade II farmhouse and maintain its strong architectural fenestration within its historical grounds.
  • Convert farmhouse and outbuildings.
  • Reduce number of dwellings proposed to reduce significant harm upon highway safety, landscape views, drainage and heritage assets.
  • 183250 (re-consultation): Land adjacent to Valden, Coldwells Road, Holmer, Hereford. Alter existing access off Coldwells Road to provide new access to approved Plot 41.

It was resolved to maintain previous objections whilst further legal advice is sought.

  1. Councillors’ reports and items for the next agenda

It was resolved to thank Holmer Park Spa for the free room hire.

It was resolved to write to Herefordshire Council’s Planning Enforcement Officer regarding the Church Pasture development; hedges had been removed and not replaced and kerbs had not been installed.

The following items were agreed for the next agenda:

  • Holmer West Development and the proposed combined cycleway/footway
  • The Rose Garden Asset of Community Value application
  • Dog fouling bins
  • Notice board for Hereford Point
  • Church Pasture development, removal of hedgerow and installation of kerbs
  • Barrier at the Furlongs / Munstone Lane
  • Carriageway surfacing issues Roman Road
  1. Date of the next meeting

The next scheduled meeting is at 7:00PM on Monday 14th January 2019.

A resolution was passed to exclude members of the public due to the confidential nature of the following items.

  1. Coldwells Road pond

It was resolved to seek further legal advice from Hedley’s Solicitors on this issue.

It was resolved to obtain up to date plans from the Land Registry.

  1. Contract of employment

The Clerk’s employment terms and conditions were reviewed.  It was resolved to increase the Clerk’s salary to SCP28 (NJC 2018-2019 National Salary Scale) and increase the contracted working hours to 12 hours per week.

  1. Pension auto-enrolment

The Clerk’s pension arrangements were reviewed to ensure compliance with the pensions regulations.  It was agreed to allow the Clerk to enrol in the Local Government Pension Scheme.