Minutes 12th August 2021

Meeting of Holmer and Shelwick Parish Council at 7:00PM on Thursday 12th August 2021 at Holmer Parish Centre, HR4 9RG

Minutes

Present: David Cooper (Vice Chair), John Phipps, Neil Flanagan, Tanya Walshe, Paul Stevens
In attendance: David Hunter-Miller (Clerk), seven members of the public

1. Apologies for absence
Apologies were noted from Marc Mohan, Gitta Ferguson and Andy Coultas.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
No report was available.

4.2. Footpath Officer
The latest footpath report is available on the Parish Council’s website.

It was confirmed that footpaths HO1 and HO3 were due to be reopened shortly.

4.3. Public participation
A number of overgrown hedges were noted across the parish, in particular the hedges in Attwood Lane from the nursing home to the junction of Roman Road. It was resolved to contact Balfour Beatty Living Places to ask that they contact the relevant landowners to request that the overgrown hedges be trimmed.

A number of members of the public were in attendance to make representations regarding planning application P212756/0 (item 9.2). Concerns were raised as follows:
• The lack of detail in the application, with no detail on the size and scale of the proposals.
• There had been no formal public consultation by Herefordshire Council with regards to this application.
• It was unclear whether the permission was for a bungalow or larger property. Additional storeys would further compromise the privacy of adjacent residents.
• In respect of the agent’s statement that “the Council does not benefit from a framework compliant supply of land” – this is no longer true as Herefordshire has a five-year housing supply.
• The development will change the uniform character of settlements upon Roman Road.
• Reference to the adjoining Taylor Wimpey development is misleading as this does not directly affect the current residential arrangement on Roman Road.
• Highway visibility is substandard and only achievable as shown on the plans by taking in the bank and boundary on third party land.
• There is no provision in the application to widen the existing entrance, leaving no room for vehicles to pass or for sufficient access for service or larger emergency vehicles.
• The ecological survey contains a number of inaccuracies.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 8th July 2021
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there was one vacancy on the Parish Council. One application to fill the vacancy had been received and it was resolved to add co-option to the next agenda.

6.2. S106 traffic calming scheme
It was thought that vehicle speeding / congestion issues had increased steadily over the last few years and so it was resolved to press Herefordshire Council for an update and to request that temporary traffic calming measures/signs be installed in the interim. Clarification would be sought on when the S106 agreement expires.

6.3. Holmer West allotments
No update was available.

6.4. Smart Water signs
No update was available.

6.5. Pond, Coldwells Road
It was noted that the maintenance works at the pond were scheduled for autumn 2021.

6.6. Road widening, Church Way
It was noted that Herefordshire Council were in dialogue with the developers regarding the outstanding road widening works.

6.7. Sewerage leak, Munstone Road
A further request would be made to Environmental Health to review issues with sewerage pollution at this location.

6.8. Holmer Park Aviary/Summer House
It was resolved to contact the Conservation Officer to request that a S215 notice be served to require the repair of the building.

6.9. Verge maintenance
Balfour Beatty Living Places had not been able to provide a satisfactory update regarding the verge cutting programme.

It was resolved to contact Highways England to request that the footway adjacent to the A49 be sided out to allow safer access to the burial ground.

7. Correspondence

7.1. Resident: Reported dumping of garden waste at various locations and a request for a litter bin to be installed at the A49 layby.
It was resolved to contact Highways England to request a new litter bin be provided at this location, the Parish Council could fund the installation if required.

7.2. Herefordshire Council: Bus service improvement plan survey.
The above survey was noted.

7.3. Herefordshire Council: Briefing note on 5-Year Housing Land Supply.
The Parish Council were pleased to note that Herefordshire Council now has housing supply that exceeds five-years. It was thought that this will afford greater weight to the Parish Council’s Neighbourhood Development Plan.

7.4. Herefordshire Council: Invite to budget consultation meeting at 7:00PM on Wednesday 1st September or 12:30PM on Tuesday 7th September.
The above invite was noted.

7.5. Herefordshire Council: Invite to Parish Council Summit at 7:00PM on Tuesday 14th September.
The above invite was noted.

8. Parish matters for discussion/decision

8.1. Footpath barriers: To consider missing footpath barriers and issues with illegal equine use of footpaths.
It was resolved to contact Herefordshire Council to request that the gap by the fence/hedge to the side of footpath HO6 onto Munstone Road be closed.

9. Planning

9.1. P212261/F: Land to the East of the A49, Holmer, Herefordshire, HR4 9RG. Erection of one dwelling house with associated access, landscaping and infrastructure.
It was resolved that the Parish Council object to the proposals on the following grounds:
• The proposed development of this land would reduce considerably the amount of green amenity space available to residents of the wider housing development.
• The proposals do not comply with the parking standards prescribed by policy HS4b in the Holmer and Shelwick Neighbourhood Development Plan, falling two spaces short.
• Mains drainage is shown on some of the plans but there is no further detail showing the full route.
• The ecology survey is now significantly out of date and should be comprehensively reviewed and updated.

It was also noted that the consultation window for this application was very short and it would be requested that this is extended to allow parishioners and other interested parties time to fully consider the proposals.

9.2. P212756/O: Fayre Acres, Roman Road, Hereford, Herefordshire, HR4 9QW. Outline application for the erection of 2 no. dwellings on land at Fayre Acres with all matters bar access reserved.
It was resolved that the Parish Council object to the proposals on the following grounds:
• The character of area is defined by extensive ribbon development, the proposed garden back-land development is out of character with adjacent properties and would have a significant detrimental impact on the uniformity and amenity of neighbouring dwellings and the wider area.
• The visibility splay from the proposed development is inadequate and would require the use of third-party land.
• The proposed driveway is particularly narrow, leaving no room for vehicles to pass or for sufficient access for service or larger emergency vehicles.
• There is no mains drainage in the area and no consideration has been given to effluent. Any proposals should be considered in accordance with the River Lugg phosphate issues.
• The developer cites a shortfall in housing land supply but this is not correct as Herefordshire now has housing supply that exceeds five-years.

If Herefordshire Council are minded to approve the application, it should be for single-storey dwellings only.

It was also noted that there had been a lack of consultation with residents and the statutory site notices had not been erected. This should be remedied and the consultation windows extended to allow parishioners and other interested parties time to fully consider the proposals. If the application is resubmitted/amended the Parish Council reserve the right to reconsider and resubmit comments / objections as appropriate.

A copy of the objection would be forwarded to Burghill Parish Council.

9.3. P212933/FH: Fowey, Munstone, Hereford, Herefordshire, HR1 3AD. Proposed two-storey extensions with internal and external alterations.
It was resolved that the Parish Council had no objections in principle, but would comment that the proposals would create additional demand on the sewage connections and this should be considered in accordance with the River Lugg phosphate issues. Furthermore, an additional two car parking spaces would be required to meet the parking standards prescribed by policy HS4b in the Holmer and Shelwick Neighbourhood Development Plan.

10. Burial Ground

10.1. To receive an update
There were no matters to report.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Invoices

11.3.1. David Hunter-Miller (salary and expenses): £828.77
11.3.2. HMRC (PAYE): £32.56
11.3.3. Worcestershire County Council Pension Fund: £262.53
It was resolved to settle the above invoices and cheques were duly signed.

12. Councillors’ reports and items for the next agenda
Quotes had been received for the repair of two footpaths in the vicinity of Attwood Lane, these would be forwarded to Herefordshire Council in the hope that S106 funding could be utilised for the work.

It was resolved to add the following item to the next agenda:
• Co-option

13. Date of the next meeting
The next scheduled meeting is at 7:00PM on Thursday 9th September 2021.

The meeting closed at 8:45PM.

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