Minutes 11th November 2021

Meeting of Holmer and Shelwick Parish Council at 7:00PM on Thursday 11th November 2021 at Holmer Parish Centre, HR4 9RG

Present: David Cooper (Chair), John Phipps, Neil Duggan, Andy Coultas
In attendance: David Hunter-Miller (Clerk), Mark Millmore (Ward Councillor), member of the public

1. Apologies for absence
Apologies were noted from Tanya Walshe, Neil Flanagan, Marc Mohan and Paul Stevens.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Mark Millmore provided a report as follows:

Sewage Spill on the Bloor Development
It was brought to my attention on the 9th November that there is a sewage leak on the Bloor development. Some photos were sent to me and I tried have a look myself but was unable to find the exact location because the paths were closed. However, I contacted the senior engineer at Bloor and he assured me that they would look into it immediately.

Delays in response from Council Officers
• There have been several resignations of council officers over the past few months, including planning officers.
• There is a huge backlog in planning applications and delays in general response to enquiries.
• The Scrutiny Committee is wanting look into the performance of the Planning department.

I’ve had to wait for months to get a meaningful response to my queries and other councillors have experience the same problem. Eventually I got a response to my section 106 questions. However, it did not come from Planning Obligations Manager it came from the Interim Service Director Highways, Environment and Waste Economy and Place (see item 6.1).

4.2. Footpath Officer
The latest footpath report is available on the Parish Council’s website.

4.3. Public participation
A query was raised regarding footpath HO3 which had been closed for a number of years; it was confirmed that the Parish Council’s Footpaths Officer had been pressing Herefordshire Council to reopen this footpath. An update would be sought for the next meeting.

A parishioner reported that trees overhanging properties in Cleeve Orchard had been trimmed and that Herefordshire Council, who own the trees, had agreed to remove the waste. This would be followed up with Balfour Beatty Living Places.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 14th October 2021
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. S106 traffic calming scheme
A response had been received from Herefordshire Council’s ‘Interim Service Director for Highways, Environment and Waste’ that confirmed the proposed schemes for Holmer and Shelwick parish were substantially complete and could commence in approximately six months. Once this work has concluded the remaining S106 for the parish would be reviewed with a view to identifying further schemes (including the requested footpath improvement works).

Whilst the positivity of the email was noted, it was felt that the position had not substantially changed and works were still some way off practical completion. It was resolved to request a meeting with the ‘Interim Service Director for Highways, Environment and Waste’ to progress the issue further.

6.2. S106 footpath maintenance/improvement works
Update received as per item 6.1, above.

6.3. Allotments, Holmer West
A substantive response from Bloor was anticipated January 2022.

6.4. Pond, Coldwells Road
Enquiries were being made to see if a contractor could attend to remove some of the additional spoil.

It was resolved to order a suitable warning sign for the pond, now that it had been dredged.

6.5. Holmer Park Aviary/Summer House
No update was available.

6.6. Footway siding out, A49
It was noted that Highways England had committed to side out the footway to restore its full width.

6.7. Notice board repair, Shelwick
It was noted that repair works to the notice board were ongoing.

6.8. Speeding, Roman Road
The following response from the Police was noted:

The data shows that speeds are below the threshold for enforcement. Speeds are slightly higher heading toward Worcester but in the main hours of the day (8:00am-6:00pm) they’re still below the threshold so we have no plans for regular van-based enforcement.

That said, the data shows that speeds are higher at weekends, predominantly Sundays when traffic volumes are lighter, and also after 6:00pm during the week so I will make our roads policing team aware of this and ask for them to pay some attention to the area at the appropriate times.

6.9. Water leak, Coldwells Road
It was noted that Welsh Water had taken responsibility for the water leak and had instructed a contractor to investigate.

6.10. Ditch repair, Munstone crossroads
Herefordshire Council had asked for further details on the location and so a picture of the issue would be forwarded to the Locality Steward.

7. Correspondence

7.1. Herefordshire Council: Local Plan update and pre-consultation engagement.
It was resolved to meet prior to the next Parish Council meeting to collate a response to the survey.

8. Parish matters for discussion/decision

8.1. Nil.
No matters reported.

9. Planning

9.1. P213272/F: Land at The Office, The Grange, Shelwick, Hereford, HR1 3AW. Proposed extension and alteration of a building to facilitate the creation of six dwellings.
It was resolved that the Parish Council were generally sympathetic to the proposals but object to the application as inadequate car parking has been specified. 18 car parking spaces are required to comply with the Holmer & Shelwick Neighbourhood Development Plan (policy HS4b) and only 15 are currently identified.

Additionally, limited detail has been provided on the arrangements for sewerage, drainage and utility connections (provision of back flow protection, for instance), these aspects of the application should be carefully considered in accordance with the River Lugg phosphate issues.

10. Burial Ground

10.1. To receive an update
There were no matters to report.

11. Finance

11.1. Budget and Precept
It was resolved to approve the 2022/23 budget and to request a precept of £19,500.00.

11.2. Budget expenditure
It was resolved to approve the budget expenditure.

11.3. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.4. Invoices

11.4.1. David Hunter-Miller (salary and expenses): £834.85
11.4.2. HMRC (PAYE): £32.36
11.4.3. Worcestershire County Council Pension Fund: £262.53
11.4.4. Mark Breedon (coppicing at pond): £700.00
11.4.5. Mark Breedon (burial ground maintenance): £800.00
11.4.6. Herefordshire Council (pest control at pond): £428.40
It was resolved to settle the above invoices and cheques were duly signed.

12. Councillors’ reports and items for the next agenda
It was resolved to ask Herefordshire Council to provide a record of pest control activities at the Coldwells Road pond.

It was resolved to raise a query with Highways England to see if a date for the commissioning of the A49 traffic lights was available.

It was resolved to ask Herefordshire Council’s Planning Enforcement Officer for an update on outstanding commitments from the Church Way development.

It was resolved to report to Herefordshire Council that the newly constructed wall pier caps intrude into the narrow footway at the Church Way/A49 junction.

It was resolved to add the following items to the next agenda:
• Re-wilding tree planting projects
• HO3 footpath closure update
• Herefordshire Council Local Plan pre-consultation engagement

13. Date of the next meeting
The next scheduled meeting is at 7:00PM on Thursday 9th December 2021. There will be a pre-meeting at 6:30PM to discuss the response to Herefordshire Council’s Local Plan update and pre-consultation engagement (item 7.1).

The meeting closed at 20:25PM.

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