Minutes 11th January 2021

Online meeting of Holmer and Shelwick Parish Council at 7:00PM on Monday 11th January 2021 via ‘Zoom’


Present: Marc Mohan (Chair), David Cooper, Andy Coultas, Tanya Walshe
In attendance: David Hunter-Miller (Clerk), Duncan Smart (Footpaths Officer), Mark Millmore (Ward Councillor), member of the public

1. Apologies for absence
Apologies were noted from John Phipps, Neil Flanagan and Gitta Ferguson.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Mark Millmore provided a report. The Ward Councillor would look into a number of outstanding issues that had been raised with Herefordshire Council without success.

4.2. Footpath Officer
Duncan Smart provided a report on the Public Rights of Way network:
• Much of the Rights of Way network was currently very muddy.
• Footpath HO8 (Attwood Lane to Roman Road) had a stream running down it.
• Fly tipping on bridleway HO18 had been reported to Herefordshire Council but it had not yet been cleared.

The full report is available on the Parish Council’s website.

4.3. Public participation
A member of the public queried the Parish Council’s NDP policy regarding parking provision on new developments; it was clarified that NDP policy HS4B calls for one parking space per bedroom, excluding garages.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 14th December 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were two vacancies on the Parish Council and applications from parishioners were welcomed.

6.2. S106 traffic calming scheme
It was noted that an update had been requested from Herefordshire Council’s Planning Obligations Manager, but no response had so far been received.

6.3. Flooding issues, Shelwick
It was noted that during the recent heavy rainfalls the drainage systems had just about coped but further work was still required to maintain the ditch courses. The Clerk had raised a formal complaint with Herefordshire Council regarding the lack of response and action over reported drainage matters.

6.4. Bund / floor levels, Holmer West
There was no update.

6.5. Pond maintenance, Coldwells Road
It was noted that there had been complications in arranging for a contractor to dredge the pond but enquiries were ongoing.

6.6. Smart Water
It was noted that the additional 275 kits required to allow 100% coverage had been ordered and that the Police were currently arranging distribution to the whole parish via a letter drop.

7. Correspondence

7.1. Herefordshire Council: The future of rubbish and recycling in Herefordshire consultation.
It was resolved that the Parish Council had no comments.

7.2. Herefordshire Council: Future of Mobility: Rural Strategy – call for Evidence consultation.
It was resolved that the Parish Council had no comments.

7.3. Police: Safer Neighbourhood Team update.
It was noted that a new Police Officer was covering the Hereford Rural North patch. It was hoped that the Police would be able to attend a future Parish Council meeting.

8. Parish matters for discussion/decision

8.1. Post box, Munstone Road / Roman Road: To consider the recent removal of the post box at this location.
It was believed that the post box at the junction of Munstone Road / Roman Road had been removed because of the unsafe location. It was resolved to request that a replacement post box is sited on the Furlongs Estate, near to the junction with Roman Road, as this would be a safer and more popular location.

8.2. Pedestrian improvements, Roman Road / Munstone Road: To consider supporting requests for pedestrian improvements.
It was resolved to add this item to a future agenda for further consideration.

8.3. Coldwells Road pond: To consider reported signage and obstruction issues.
It was resolved to ask the resident to remove the chain that had been placed across the Parish Council land by the pond. It was noted that the chain had been placed to deter vehicles using the area for turning and so it was resolved to offer to purchase a Parish Council ‘no turning sign’ to deter this from happening in the future.

8.4. Church Way development: To consider outstanding planning obligations relating to this development (road widening).
It was noted that following the Church Way development (P151600/F) the road should have been widened to 4.5m between the A49 and Church Way access; it was resolved to raise this outstanding work with Herefordshire Council’s Planning Enforcement Team for further investigation.

8.5. Highway flooding, Munstone Road crossroads: To consider issues resulting from damage to the ditches following recent utility works.
It was resolved to add this item to a future agenda for further consideration.

9. Planning

9.1. P202429/O (re-consultation): Road and west of the A49, Holmer West, Hereford. Application for variation of condition 5 and removal of condition 9 (re: Highways improvement works) of planning permission 150478/O (Proposed erection of up to 460 dwellings including affordable housing, public open space, a Park & Ride facility, with associated landscaping access, drainage and other associated works). Variation is to increase number of occupied dwellings prior to opening of internal route connecting A49 and A4103 from 200 to 400 dwellings.
It was resolved that the Parish Council object to the proposals. The Parish Council fully endorse the comments of the Transportation Department and feel that the opening of the link road should not be delayed. The additional vehicle movements from a single access will create an unacceptable burden on the nearby junctions and road network, which is already over capacity and subject to high levels of congestion.

10. Burial Ground

10.1. To receive an update
A burial had taken place on the 29th December 2020. A further burial of cremated remains was planned for late January/early February.

An enquiry had been received regarding a burial plot purchased over 30 years ago where the purchaser could not locate the deeds; the Clerk was making enquiries with the Institute of Cemetery and Crematorium Management to try to identify a suitable way forward.

A Terms of Reference was being prepared for the Burial Ground Working Group, and this would be considered at the next meeting for adoption.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Schedule of payments
It was resolved to approve the schedule of payments and cheques were duly signed.

12. Councillors’ reports and items for the next agenda
Residents had reported that the drainage associated with planning application P174395/F (Land to the East of The Rambles, Shelwick) had not been constructed in accordance with approved plans; this would be reported to Herefordshire Council for further investigation.

It was resolved to add the following items to the next agenda:
• Pedestrian improvements, Roman Road / Munstone Road
• Highway flooding, Munstone Road crossroads
• Post box removal/relocation (update)
• Burial Ground Working Group Terms of Reference

13. Date of the next meeting
The next scheduled meeting is at 7:00PM on Monday 8th February 2021.

A resolution was passed to exclude members of the public due to the confidential nature of the following items.

14. Clerk’s Contract
The National Joint Council for Local Government Services (NJC) agreement to increase the minimum leave entitlement from 21 to 22 days per annum, backdated to April 2020, was noted.

The meeting closed at 8:14PM.

Payments for authorisation
Payee Details Net VAT Total
David Hunter-Miller Salary and expenses 792.60 0.00 792.60
HM Revenue & Customs PAYE 50.45 0.00 50.45
Worcestershire County Council Pension Fund Local Government Pension Scheme 262.53 0.00 262.53
Ron Smith & Co. Hedgecutter 363.75 72.75 436.50
Total 1469.33 72.75 1542.08
To note Direct Debit payments made between meetings
Payee Details Net VAT Total
Welsh Water – 07/01/2021 Burial ground water supply 14.31 0.00 14.31
Total 14.31 0.00 14.31




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