Minutes 11th February 2019

Councillors are summoned to a meeting of the Parish Council at 7:00PM on Monday 11th February 2019 at Holmer Park Health Club & Spa, Cleeve Orchard, Hereford, HR1 1LL Press and public are cordially invited to attend

Minutes

Present: Mark Millmore (Chair), Neil Duggan, Angela Tyler, David Cooper, Debbie Peel (until 20:58PM)

In attendance: David Hunter-Miller (Clerk), Duncan Smart (Footpaths Officer), members of the public

1. Apologies for absence
Apologies were received from Andy Coultas, Marc Mohan, Neil Flanagan and Gitta Fergusson.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

  1. Ward Councillor
    No report available.
  2. Footpath Officer
    Two landowners had made improvements to four stiles in the parish. Work was planned to repair two stiles near the Lugg, but this was postponed due to poor weather and flooding.
  3. Public participation
    A member of the public asked for clarification on the location of the proposed dog fouling bins. It was confirmed that the bin by Coldwells Road pond would be relocated to an informal passing place further along Coldwells Road.
    A member of the public asked for an update on surface water issues at Coldwells Road near its junction with Attwood Lane. It was felt that the gullies had been emptied but that the system would benefit from jetting. It was resolved to report this to Balfour Beatty Living Places.
    A representative of the developer for Holmer House Farm (P184662 and P184699) was in attendance to discuss and promote these proposals. Following the presentation members of the public raised concerns regarding the influx of new development across the parish.
    The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 14thJanuary 2019.
It was resolved to adopt the minutes as a true record and these were signed by the Chair.

6. Progress reports

  1. Dog fouling bins
    It was noted that Balfour Beatty had still not relocated the bin by the pond and a so a further update would be requested.
  2. Public Green Spaces Community Grant application
    The Clerk had submitted an application under the Public Green Spaces Community Grant Scheme but this had not been successful; other potential funding sources were being explored.
    It was resolved to ask the Lengthsman for a quote to dredge the pond.
  3. P3 Scheme Grant application
    It was confirmed that a successful claim had been submitted totalling £464.31 that covers the purchase of a strimmer, post hole auger, tub draining tool and personal protective equipment for use by the Footpaths Officer.
  4. Roman Road cycleway/footway
    A full response was awaited from Herefordshire Council.
  5. Balfour Beatty resurfacing C1125 and complaints received
    Following a formal complaint to Herefordshire Council a response had been received indicating that the road would receive further resurfacing summer 2019.
  6. Traffic calming (S106)
    Councillors had met with Balfour Beatty to discuss the proposals. A copy of the consultation summary report would be made available to the public. It was anticipated that work would commence on site later in 2019.

7. Correspondence

  1. Police: Rural & Business Crime Officer
    It was resolved to ask if the Rural & Business Crime Officer could attend the Annual Parish Meeting to give a presentation.
  2. Herefordshire Council: Hereford Transport Package walking, cycling, bus and public space improvements public consultation
    It was resolved that the Parish Council had no comments or objections.
  3. Herefordshire Council: Draft Minerals and Waste Local Plan consultation
    It was resolved that the Parish Council had no comments or objections.
  4. Herefordshire Council: Hereford Design Guide consultation notice
    It was resolved to undertake further research before submitting any comments.
  5. Herefordshire Council: Design a Flag for Herefordshire Competition 2019
    It was resolved to publicise this in the Parish Council’s newsletter.

8. Parish matters for discussion/decision

  1. Kerb maintenance Issues
    It was resolved to postpone discussions on this until the next meeting.
  2. Unsafe BT apparatus
    It was resolved to write to BT to highlight concerns regarding a leaning BT pole in Church Way.
  3. Grit bins
    It was resolved to ask Herefordshire Council for new grit bins at Dale Drive and Orchard Close and to replace the grit bin which had been removed from the junction of Attwood Lane into Meadow Park.
    It was resolved to report to Herefordshire Council that the grit bin on the Roman Road Service Road requires refilling.
  4. Annual Parish Meeting
    It was resolved to hold the Annual Parish Meeting immediately prior to the Annual Council Meeting, currently scheduled for the 13th May 2019.
  5. Tree Management Policy
    It was resolved to adopt a tree management policy and inspection regime. The Clerk would arrange a quote for a formal inspection of the trees on the burial ground.
  6. Burial Ground
    It was resolved to hold a site meeting to review pedestrian access to the burial ground.
  7. Lengthsman
    It was resolved to ask the Lengthsman for a quote to dredge the pond.

9. Planning

  1. Neighbourhood Development Plan
    The Neighbourhood Development Plan was now at Regulation 14 stage and the consultation period will run from the 28th January to the 11th March 2019. Further information and a copy of the plan are available on the Parish Council’s website.
    A drop-in session was held on Wednesday 6th February and favourable comments were received.
    The next drop-in session will be held on Saturday 23rd February (10:00am – 2:00pm) at Holmer Church Parish Centre.
    Following the consultation any comments received would be reviewed to determine if further changes were required before submitting to Herefordshire Council for Regulation 16 stage consultation. It was hoped that the plan might go to referendum by the end of 2019.
  2. P184662/O: Holmer House Farm, Holmer, Hereford. Approval sought for access for the whole development. Approval sought for appearance, layout and scale for 17 dwellings identified on drawing number. PA 5057-2a. Proposed demolition of modern agricultural buildings and replacement with a development of up to 100 market and affordable dwellings including the conversion of traditional barns into four dwellings, conversion and replacement extension of Holmer House to create seven apartments and associated sustainable drainage works, de-culverting of Ayles Brook, roads, footpaths, cycleways, public open space and landscaping.
    It was resolved to object to this application.
    This land is an agricultural green field site lying outside of the proposed settlement boundary in the Parish Council’s emergent Neighbourhood Development Plan.
    Herefordshire Council’s Core Strategy Local Plan (adopted in October 2015) sets strategic planning policy for housing and other development in the county’s rural area over the period 2011-2031. Policy RA1 of the Core Strategy identifies seven rural housing market areas for the county. Holmer and Shelwick fall within the Hereford Rural Housing Market Area (HRHMA). Policy RA1 sets an indicative growth target for this whole area of 18%, 2011-2031. Herefordshire Council’s growth target for the two villages has been set as 17 new homes, 2011-2031. This figure has been calculated by basing the growth target on the number of houses in 2011 in the rural area, i.e. outside of the built form on the Roman Road. Existing commitments (houses completed, houses under construction and planning permissions for new homes) totalled 27 in December 2018. The area has already far exceeded Herefordshire Council’s quota for new housing provision and as such any additional development cannot be justified.
    There is poor vehicular access to the site which would pose a danger to road users on the busy A49 trunk road.
    The Parish Council would also highlight a number of material considerations that have been identified by other stakeholders:
    Waste Management – “There does not appear to be access to the collection point for plots 1-7 from the turning area as it is behind a hedge. This means it would be over 25 metre carry distance from where the refuse collection vehicle (RCV) can access.”
    Welsh Water – “…the public sewer network would not have the required capacity to accommodate the proposed development…”
    Wye Valley NHS Trust – “The population increase associated with this proposed development will significantly impact on the service delivery and performance of the Trust until contracted activity volumes include the population increase. As a consequence of the development and its associated demand for emergency healthcare there will be an adverse effect on the Trust’s ability to provide on-time care delivery without delay…”
    Environmental Health – “My main concern with this proposal is the adverse noise impacts from road traffic noise from the A49. The suggested layout has 12 houses exposed to excessive road traffic noise. The noise risk has been assessed, but the adverse noise conditions do not appear to have been taken into account in the discussed layout.”
    Education – “The educational facilities provided for this development site are Holmer Primary School and Whitecross High School.
    Holmer Primary School has a planned admission number of 60. As at the schools autumn census 2018: 1 year group is at or over capacity, and a number of other are very close to being at capacity- Y1=59, Y2= 58, Y3=59, Y5=62, Y6=58
    Whitecross Secondary School has a planned admission number of 180. As at the schools autumn census 2018: 5 year group is at or over capacity- Y7=190, Y8=186, Y9=188, Y10=188, Y11=186”
    The Parish Council would not, however, object to the sympathetic refurbishment and conversion of the existing buildings on this site.
    Noting that the development is near the parish boundary a copy of the above objection will be sent to Pipe and Lyde Parish Council.
  3. P184699/L: Holmer House Farm, Holmer, Hereford. Proposed demolition of rear extension and side garage and construction of a replacement two storey rear extension of Holmer House, subdivision of house to create seven apartments and conversion of two curtilage listed barns to create four dwellings.
    It was resolved to object to this application.
    This land is an agricultural green field site lying outside of the proposed settlement boundary in the Parish Council’s emergent Neighbourhood Development Plan.
    Herefordshire Council’s Core Strategy Local Plan (adopted in October 2015) sets strategic planning policy for housing and other development in the county’s rural area over the period 2011-2031. Policy RA1 of the Core Strategy identifies seven rural housing market areas for the county. Holmer and Shelwick fall within the Hereford Rural Housing Market Area (HRHMA). Policy RA1 sets an indicative growth target for this whole area of 18%, 2011-2031. Herefordshire Council’s growth target for the two villages has been set as 17 new homes, 2011-2031. This figure has been calculated by basing the growth target on the number of houses in 2011 in the rural area, i.e. outside of the built form on the Roman Road. Existing commitments (houses completed, houses under construction and planning permissions for new homes) totalled 27 in December 2018. The area has already far exceeded Herefordshire Council’s quota for new housing provision and as such any additional development cannot be justified.
    There is poor vehicular access to the site which would pose a danger to road users on the busy A49 trunk road.
    The Parish Council would also highlight a number of material considerations that have been identified by other stakeholders:
    Waste Management – “There does not appear to be access to the collection point for plots 1-7 from the turning area as it is behind a hedge. This means it would be over 25 metre carry distance from where the refuse collection vehicle (RCV) can access.”
    Welsh Water – “…the public sewer network would not have the required capacity to accommodate the proposed development…”
    Wye Valley NHS Trust – “The population increase associated with this proposed development will significantly impact on the service delivery and performance of the Trust until contracted activity volumes include the population increase. As a consequence of the development and its associated demand for emergency healthcare there will be an adverse effect on the Trust’s ability to provide on-time care delivery without delay…”
    Environmental Health – “My main concern with this proposal is the adverse noise impacts from road traffic noise from the A49. The suggested layout has 12 houses exposed to excessive road traffic noise. The noise risk has been assessed, but the adverse noise conditions do not appear to have been taken into account in the discussed layout.”
    Education – “The educational facilities provided for this development site are Holmer Primary School and Whitecross High School.
    Holmer Primary School has a planned admission number of 60. As at the schools autumn census 2018: 1 year group is at or over capacity, and a number of other are very close to being at capacity- Y1=59, Y2= 58, Y3=59, Y5=62, Y6=58
    Whitecross Secondary School has a planned admission number of 180. As at the schools autumn census 2018: 5 year group is at or over capacity- Y7=190, Y8=186, Y9=188, Y10=188, Y11=186”
    The Parish Council would not, however, object to the sympathetic refurbishment and conversion of the existing buildings on this site.
    Noting that the development is near the parish boundary a copy of the above objection will be sent to Pipe and Lyde Parish Council.
  4. P184683/F: Land to the East of The Rambles, Shelwick, Hereford. Variation of condition 2 Ref 174395 (Development of four dwellings) amend design of dwelling to Unit 4.
    It was resolved that the Parish Council had no objections but it would be commented that the design of the proposed properties was not sympathetic to the rural aesthetic of the parish.

10. Finance

  1. Schedule of payments
    It was resolved to approve the schedule of payments and cheques were duly signed.
  2. Internal Auditor
    It was resolved to appoint HALC to review the 2018/19 accounts.
  3. Asset Register
    The asset register was considered and approved.
    It was resolved to make arrangements to donate the Parish Council’s old laptop.
  4. Budget expenditure
    It was resolved to approve the budget expenditure.
  5. Bank reconciliation
    It was resolved to approve the bank reconciliation.

11. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:

  • Dog fouling bins
  • Grit bins
  • Roman Road cycleway/footway
  • Kerb maintenance issues, Coldwells Road
  • Bund, Bloor Development
  • Herefordshire Council Design Guide consultation
  • Burial Ground access
  • Pond maintenance, Coldwells Road

12. Date of the next meeting
The next Parish Council meeting is scheduled for 7:00PM on Monday 11th March 2019.
A resolution was passed to exclude members of the public due to the confidential nature of the following item.

13. Coldwells Road pond
Debbie Peel left the meeting at 20:58PM.
Legal and access issues were considered. It was resolved to instruct Kidwells Solicitors to write to the applicant of P183250/F in respect of conditional access across the Parish Council’s land.
The meeting closed at 21:15PM.

Schedule of Payments – February 2019
Payments for authorisation
Payee Details Net VAT Total
David Hunter-Miller Salary and expenses 541.27 0.00 541.27
HM Revenue & Customs PAYE 130.20 0.00 130.20
Worcestershire County Council Pension Fund Local Government Pension Scheme 228.47 0.00 228.47
Kidwells Law Solicitors Ltd Legal advice 90.00 18.00 108.00
Duncan Smart Post hole auger, tub draining tool 68.95 14.69 83.64
SupplyMePrint.com Ltd NDP 328.00 0.00 328.00
Total 1386.89 32.69 1419.58