Minutes 10th June 2019

Meeting of the Parish Council at 7:00PM on Monday 10th June 2019 at Holmer Park Health Club & Spa, Cleeve Orchard, Hereford, HR1 1LL

Minutes

Present: Marc Mohan (Chair), David Cooper, Mark Millmore (Parish Councillor and Ward Councillor), Gitta Ferguson, John Phipps

In attendance: David Hunter-Miller (Clerk), Duncan Smart (Footpaths Officer), members of the public

1. Apologies for absence
Apologies had been received from Andy Coultas and Neil Flanagan.
It was noted that Debbie Peel had resigned from the Parish Council and the relevant vacancy notices would be posted shortly.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.
4.1. Ward Councillor
Mark Millmore provided a report as follows.

Section 106 Meeting
I’ll be meeting with the Planning Obligations Manager, on 3rd July to be briefed on council’s schemes as a result of section 106 monies arising from development sites in the county.

Committees
I’ve asked to be on the Children’s Scrutiny committee and the planning committee.
I attended a scrutiny training session and will go to the work programming sessions on the 13th June. However, because of the ongoing confusion with the Independent Group, the creation of a new party (the True Independents?) and two further by-elections there could be an effect on proportionality and the number of available seats on these committees.

I believe I’m ok for Children’s Scrutiny committee and I’ve put my name forward for the Corporate Parenting Panel. However, because of all the planning applications in our ward, I’m keen to also get on that planning committee.

Unsafe Traffic Light Junction Green Wilding Road
People are parking their vehicles directly on the junction next to the traffic lights. It is very dangerous for pedestrians crossing the road as well as for vehicles turning into the Furlongs.
The simple solution to the problem is to paint double yellow lines along the stretch of road and any vehicle parking there would be subject to the law.

After doing some research, however, I found out that the roads on the Furlongs have not yet been adopted by the council. The Council is willing to adopt these roads but cannot do so until the developers, Crest Nicholson, finish the work on the roads and pavements to a standard which complies with health and safety. Therefore, if Crest Nicholson want Green Wilding Road to be adopted they must make the road safe themselves.
I’ve tried to contact Bill Henley – Crest Nicholson’s point of contact – but he is away until 24th June.

Ayles Brook
I recently spoke to a resident of Orchard Close whose property is on the banks of Ayles Brook with the Bloor development on the other side. Together we made a video documenting the neglected state of the brook.
He told me that the farmer, who owned the land before Bloor, used to maintain the brook by clearing debris and cutting back over growing plants to about 15 meters away from the brook.
He also pointed out that this is a category three flood area.

I have spoken to Bloor, sent a link to the video for them to see – Got a response within an hour saying “I have sent this on for you and requested a quick response as you have a Parish meeting this evening”. I’ve not had a reply as yet and I’ll keep you updated on developments.

Atwood Lane/Fulongs Hedge
Some residents from the furlongs have contacted me because they are concerned that the hedge along Atwood Lane might be removed and they would lose the privacy they currently enjoy. I’ve contacted the Locality Steward who said he’s not heard anything about this – He will look in it and get back to me.

Potholes
I counted 62 potholes filled in Coldwells Road – potholes have also been filled in Shelwick Lane and the Sutton Road. I believe the new repair system uses the ‘jetpatcher’ machine which is less costly and enables higher volumes of potholes to be repaired quickly.

Herefordshire Museum Service
The Herefordshire Museum Service invited myself and some other councillors to the opening of an exhibition of wood engravings by Harry Brockway and Sarah van Niekerk. I was able to have a chat with some of staff who described the problems they’re having with funding – I hope to make myself useful with my knowledge as an artist and my IT expertise. I recommend this exhibition which runs from June 1 to August 24 in the Art Gallery.

4.2. Footpath Officer
Duncan Smart provided a report. A number of paths had been surveyed and cleared over the last month. Footpath HO1 and PL9 had been reviewed (through Pipe and Lyde parish to the Canon Pyon Road); there were issues identified when crossing farmland that would be investigated further.
A full report was available on the website.
4.3. Public participation
A number of members of the public spoke regarding P191770 (Land to East of Canon Pyon Road). Concern was expressed at the increase in the volume of cars exiting onto the Canon Pyon Road, a road that was already particularly congested. Furthermore it was felt that the proposed access would have very limited visibility and would create a danger for road users. There was concern that the parish was not able to accommodate an additional development of this size and that any development should not be permitted until the bypass is constructed and the necessary support infrastructure is in place. It was felt that some of the supporting documentation supplied by the developer was misleading, inaccurate and deliberately confusing. The Arboricultural Impact Assessment undertaken by the developer seeks to reduce the scope of the Tree Preservation Order for some of the trees and hedging on this site but it is firmly asserted by residents that the Tree Preservation Order plans are correct and do apply to all of the trees and hedges as shown in the plan which were in existence when the order was made.
The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 20th May 2019.
It was resolved to adopt the minutes as a true record and these were signed by the Chair.

6. Progress reports
6.1. Hereford Point, proposals for care home
Mark Millmore (Ward Councillor) was continuing to make enquiries.
6.2. S106 traffic calming scheme
No update was available.
6.3. Grit bins, Dale Drive and Orchard Close
Balfour Beatty Living Places had supplied a plan showing the grit bins that they are aware of in the parish. It was noted that the plan contained a number of inaccuracies and omissions and these would be clarified with BBLP.
6.4. Cycleway/footway, Roman Road
No update was available.
6.5. Dog fouling bins
Balfour Beatty Living Places had responded, suggesting that they did not have the capacity to provide any additional dog fouling bins and that the proposed location was unsafe for the maintenance teams to service the bin. It was resolved to escalate this issue with BBLP and Herefordshire Council.
6.6. Pond maintenance
Herefordshire Council had responded that they no longer have the staff resource to provide any external ecological/biodiversity advice or project assistance but recommended speaking with Herefordshire Wildlife Trust; it was resolved to contact them accordingly.
The adjacent landowner had confirmed that we would need to approach Crest Nicholson over the possible disposal of any spoil generated by the proposed dredging of the pond.
6.7. Coffin Bier valuation
No update was available.

7. Correspondence
7.1. Traffic Regulation Order (TRO) Initial Consultation: Implementation of a 7.5t weight restriction on an as yet unnamed link road between the A49 and A4103 at Holmer (in association with an ongoing Bloor Homes residential development).
It was resolved to write in support of the proposals.

7.2. Tree Preservation Order (TPO): To note TPO 615 for Holmer House Farm (Provisional).
It was resolved to write in support of the proposals and request additional detail.

8. Parish matters for discussion/decision
8.1. Disabled Access from The Furlongs to The Secret Garden (via footpath HO8A)
The Parish Council considered providing funding to replace or modify the top and bottom gates to provide disabled access. It was felt that the responsibility for this rests with the landowner but it was thought that S106 funding might be available and this would be investigated.
8.2. Litter picking
It was resolved to contact Herefordshire Council for advice on advertising the proposed litter picking day.
8.3. Councillor training
It was resolved to contact the Herefordshire Association of Local Councils and ask for an up to date training schedule.
8.4. Tree management
It was noted that quotes were still being pursued for maintenance of the trees on the Burial Ground (in accordance with the recommendations of the recent survey).
8.5. Burial Ground Working Group
It was resolved to defer a decision until a future meeting.

9. Planning
9.1. Neighbourhood Development Plan
An update was received from the Steering Group.
The Steering Group had been working hard to bring the NDP to ‘Regulation 16’ stage. It was hoped that the final draft would be available in the next few weeks and this would be considered at the next Parish Council meeting.
9.2. Planning information
It was resolved to review the options and costs for providing projection facilities at future meetings.
9.3. P191650/O: Land adjacent Barbury, Coldwells Road, Holmer, Hereford. Outline application for a dwelling.
It was resolved that the Parish Council object to this application.
Herefordshire Council’s Core Strategy Local Plan (adopted in October 2015) sets strategic planning policy for housing and other development in the county’s rural area over the period 2011-2031. Policy RA1 of the Core Strategy identifies seven rural housing market areas for the county. Holmer and Shelwick fall within the Hereford Rural Housing Market Area (HRHMA). Policy RA1 sets an indicative growth target for this whole area of 18%, 2011-2031. Herefordshire Council’s growth target for the two villages has been set as 17 new homes, 2011-2031. This figure has been calculated by basing the growth target on the number of houses in 2011 in the rural area, i.e. outside of the built form on the Roman Road. Existing commitments (houses completed, houses under construction and planning permissions for new homes) totalled 27 in December 2018. The area has already far exceeded Herefordshire Council’s quota for new housing provision and as such any additional development cannot be justified.
Furthermore this site is one of the few Greenfield spaces in Munstone that has been offered protection in Parish Council’s emergent Neighbourhood Development Plan, currently at Regulation 14 stage. The NDP recognises this land as an asset to the community and recommends that it would be best suited for providing community facilities.
Whilst it was noted that this is an outline application it is asserted that an ecology report and drainage strategy should be provided at this stage to be able to ascertain if the land is suitable for the proposed development.
There is an unused public footpath (HO7) that crosses the land at the base of the site which is in the process of being reopened. The access to the proposed development is also to be used by agricultural traffic to the pasture land behind the site; the new dwelling will need to demonstrate that agricultural vehicle can operate safely.
9.4. P191770/O: Land east of Canon Pyon Road, Hereford, Herefordshire. Outline application for residential development (with all matters reserved except for access), public open space, landscaping and associated infrastructure works.
It was resolved that the Parish Council object to this application.
This land is a green field site lying outside of the proposed settlement boundary in the Parish Council’s emergent Neighbourhood Development Plan, currently at Regulation 14 stage.
Herefordshire Council’s Core Strategy Local Plan (adopted in October 2015) sets strategic planning policy for housing and other development in the county’s rural area over the period 2011-2031. Policy RA1 of the Core Strategy identifies seven rural housing market areas for the county. Holmer and Shelwick fall within the Hereford Rural Housing Market Area (HRHMA). Policy RA1 sets an indicative growth target for this whole area of 18%, 2011-2031. Herefordshire Council’s growth target for the two villages has been set as 17 new homes, 2011-2031. This figure has been calculated by basing the growth target on the number of houses in 2011 in the rural area, i.e. outside of the built form on the Roman Road. Existing commitments (houses completed, houses under construction and planning permissions for new homes) totalled 27 in December 2018. The area has already far exceeded Herefordshire Council’s quota for new housing provision and as such any additional development cannot be justified.
The Canon Pyon Road cannot accommodate the many additional vehicle movements generated by the proposals, it is already heavily congested. Furthermore it is felt that the proposed access and visibility splays are inadequate and would be detrimental to highway safety. The left hand radius from the Canon Pyon Road junction with Roman Road is not adequate and will lead to vehicle conflict.
The parish is simply not able to accommodate an additional development of this size until the bypass is constructed and the necessary support infrastructure is in place (drainage, schools, medical facilities, recreation facilities etc.).
The Arboricultural Impact Assessment undertaken by the developer seeks to reduce the scope of the Tree Preservation Order for some of the trees and hedging on this site but it is firmly asserted that the Tree Preservation Order plans are correct and do apply to all of the trees and hedges as shown in the plan as they were in existence when the order was made.
Whilst it was noted that this is an outline application it is asserted that surface water and drainage modelling should be been undertaken to fully evaluate the suitability of the site. The drainage reports that are available have shown that soakaways are not a viable solution and yet permeable surfacing has been suggested for parts of the site.

10. Finance
10.1. Budget expenditure
It was resolved to approve the budget expenditure.
10.2. Bank reconciliation
It was resolved to approve the bank reconciliation.
10.3. Bank mandate
Bank signatory arrangements were considered and it was resolved to remove Angela Tyler as a signatory and add John Phipps and Gitta Ferguson.
10.4. Schedule of payments
It was resolved to approve the schedule of payments and cheques were duly signed.
11. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda.

  • Hereford Point, proposals for care home
  • S106 traffic calming scheme
  • Grit bins, Dale Drive and Orchard Close
  • Cycleway/footway, Roman Road
  • Dog fouling bins
  • Pond maintenance
  • Coffin Bier valuation
  • Disabled Access from The Furlongs to The Secret Garden (via footpath HO8A)
  • Litter picking
  • Councillor training
  • Tree management (Burial Ground)
  • Projector facilities
  • Burial Ground Working Group
  • Providing assistance and support for elderly parishioners

12. Date of the next meeting
The next scheduled meeting is at 7:00PM on Monday 8th July 2019.
A resolution was passed to exclude members of the public due to the confidential nature of the following items.

13. Coldwells Road pond
Legal and access issues were considered. It was resolved to pursue registration of the pond.
The meeting closed at 20:45PM.