Minutes 10th February 2020

Meeting of Holmer and Shelwick Parish Council at 7:00PM on Monday 10th February 2020 at Holmer Park Spa, Cleeve Orchard, Hereford, HR1 1LL

Minutes

Present: Marc Mohan (Chair), John Phipps, David Cooper, Gitta Ferguson, Neil Flanagan, Mark Millmore (Ward Councillor and Parish Councillor)
In attendance: David Hunter-Miller (Clerk), Duncan Smart (Footpaths Officer), members of the public

1. Apologies for absence
Apologies were approved from Andy Coultas and Neil Duggan. Mark Millmore would have to leave the meeting early.

2. Declarations of Interest
John Phipps declared a Disclosable Pecuniary Interest in items 10.3 (P194445), 10.4 (P193344) and 10.6 (P200144).

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Mark Millmore provided the following report:

Shared use footway/cycleway on the northern side of the Roman Road
For the past few years there have been many concerns voiced by the residents of The Crescent over the proposed shared footway/cycleway on the northern side of the A4103. The parish council have consistently supported the residents and as Ward councillor I have continued to keep an eye on developments.

I had a meeting with the Highways & Transport officer on the 4th February where I was informed that the scheme has been postponed due to the efforts of the residents. Bloor’s transport consultants were asked to look at alternative schemes in the area to deliver walking/cycling infrastructure improvements.

They have come up with 2 alternatives;-
1. A similar scheme on the southern side of the A4103
2. An upgrade to the existing public footpath across the racecourse to link to Highmore Street, which was originally part of the Section 106 transport contribution.

I voiced my doubts about moving the cycle way to the south side of the road as it would probably create the same issue with residents pulling out of their dive into a shared use footway/cycleway.
We agreed that the second of the 2 options was preferable. I also mentioned the Dangerous Zebra Crossing on the Roman Road which I’ve repeatedly brought to the council’s attention since February last year.

The Highways & Transport officer’s solution to the footway/cycleway also included the Dangerous Zebra Crossing problem and is as follows:

• Amend the S278 Agreement with Bloor homes to remove the northern side cycleway, and replace with a newly constructed 3.5m wide tarmac lit cycleway across the racecourse car park, to link to Highmore Street.
• A new crossing of the Aylesbrook to link the existing toucan crossing to the above path, to remove pedestrians and cyclists from the racecourse entrance.
• Upgrade of the existing Zebra crossing on the Roman Road to a signal controlled Puffin Crossing.
• Improvements to the section of Grandstand Road between Highmore Street and Yazor Road Cycleway (to be investigated)
• The Section 106 contribution can then be made for future improvements to the A4103, to be investigated by Hereford council along with other future measures in the area.

On behalf of the residents I would like to thank Hereford council’s Highways & Transport officer for his excellent work on finding a solution to both the footway/cycleway and the Dangerous Zebra Crossing problems.

Hereford Transport & South Wye Transport Packages review
I will be attending full council meeting on Friday 14th February and intend to question the waste of £451,000 on a review that duplicates the work of pervious reviews and suggest that the money would be better spent fixing the thousands of unsafe potholes on Hereford’s road network. I will also point out that a fleet of electric buses will not solve the pollution caused by HGV traffic passing through Hereford on the A49.

NDP
Finally I thank the NDP Steering group on behalf of the Parish for all their hard work over the past few years and congratulate them on a successful referendum.

Mark Millmore left the meeting at 7:17PM.

4.2. Footpath Officer
The Footpath Officer’s annual report was available on the Parish Council’s website.

4.3. Public participation
Members of the public expressed contrasting views regarding Herefordshire Council’s decision to postpone the plans for the shared footway/cycleway on Roman Road.

A member of the public reported that the footway alongside the A49 to the Church is now very narrow and requires siding out and the hedges cutting.

A member of the public expressed concern that the soil bund on the Hereford Point (Bloor) estate had not been removed but had in fact increased in size. It was resolved to clarify the final plans for the bund with Bloor.

A member of the public queried why the green corridor between Park Close and Cleve Orchard had not been included as open green space in the Neighbourhood Development Plan. It was noted that this could be considered for inclusion when the NDP was next under review.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 13th January 2020
It was resolved to adopt the minutes as a true record and they were signed by the Chair.

6. Progress reports

6.1. Councillor vacancy
It was noted that there was still one vacancy on the Parish Council and applications to fill the position were welcomed.

6.2. S106 traffic calming scheme
Herefordshire Council have confirmed that the proposals would go to consultation late February 2020 with construction work starting in the summer.

6.3. Cycleway/footway, Roman Road
It was noted that Herefordshire Council had postponed plans for the shared footway/cycleway on the northern side of Roman Road.

It was resolved that the Parish Council were in support of the following alternative schemes to deliver walking/cycling infrastructure improvements:
• Amend the S278 Agreement with Bloor homes to remove the northern side cycleway, and replace with a newly constructed 3.5m wide tarmac lit cycleway across the racecourse car park, to link to Highmore Street.
• A new crossing of the Aylesbrook to link the existing toucan crossing to the above path, to remove pedestrians and cyclists from the racecourse entrance.
• Upgrade of the existing Zebra crossing on the A4103 to a signal controlled Puffin Crossing.
• Improvements to the section of Grandstand Road between Highmore Street and Yazor Road Cycleway (to be investigated).
• The Section 106 contribution can then be made for future improvements to the A4103, to be investigated by Herefordshire Council along with other future measures in the area.

6.4. Tour of parish with Locality Steward
John Phipps and Neil Duggan had toured the parish with the locality steward and a number of drainage issues had been identified and resolved.

It was noted that the Parish Council and Lengthsman could cut grips in the highway verge to take surface water from the carriageway into the ditch.

6.5. Pond maintenance, Coldwells Road
The Clerk was liaising with a contractor regarding maintenance of the pond, a quote and timescales were awaited.

6.6. Dog fouling bins
Herefordshire Council were now emptying the bin on the Furlongs more regularly (three times per week) and this would be monitored to see if a larger capacity bin is required.

7. Correspondence

7.1. The Courtyard Centre: Request for funding to support the ‘Transform the Yard’ project 2020.
It was resolved not to sponsor this project as it falls outside of the parish boundary.

7.2. Parishioner: Reports of surface water run-off from private property affecting Munstone crossroads.
It was noted that these issues had been raised by John Phipps and Neil Duggan with the Locality Steward and would be resolved by Balfour Beatty Living Places.

7.3. Herefordshire Council: Hereford transport strategy review questionnaire.
No comments.

8. Parish matters for discussion/decision

8.1. S106
An update is awaited from Herefordshire Council.

8.2. Smart Water
Arrangements for the roll out of kits were considered.

It was resolved to hold the roll out events at Holmer Park Spa and at the Holmer Parish Centre. The dates and further arrangements would be confirmed between meetings. The Police would be contacted to see what assistance they can offer with advertising the roll out.

8.3. Website accessibility compliance
It was resolved to add this to a future agenda for further consideration.

9. Burial Ground

9.1. Memorial Safety Survey
The survey would be undertaken before the next scheduled meeting.

9.2. Access
No response had been received from Crest Nicholson regarding the suggested access improvements to the burial ground.

9.3. Training
It was resolved to enrol the Clerk on a ‘Cemetery Management and Compliance Training’ course, provided by the Institute of Cemetery & Crematorium Management.

10. Planning

10.1. Neighbourhood Development Plan
It was noted that the NDP had received a positive referendum result and now formed part of the statutory development plan for Herefordshire. A file would be kept of possible future revisions in readiness for the next review of the plan. It was noted that the plan had already now directly influenced a number of planning applications.

10.2. P200028/FH: 7 Holmer Manor Close, Hereford, Herefordshire, HR4 9QZ. Proposal to replace existing conservatory.
It was resolved that the Parish Council had no objections or concerns.

10.3. P194445/F: Land adjacent to Clover Cottage, Shelwick, Herefordshire, HR1 3AP. Proposed general purpose agricultural building.
It was resolved that the Parish Council had no objections or concerns.

10.4. 193344/RM: Land adjacent to Oakley End, Shelwick, Hereford. Application for approval of all reserved matters (access, appearance, landscaping, layout, scale) for Outline application 160492.
It was noted that a number of positive revisions had been undertaken since the last application, consequently it was resolved that the Parish Council had no objections or concerns.

10.5. P200186/J: Holmer Park Spa And Health Club, Holmer Park, Holmer, Hereford, Herefordshire, HR1 1LL. Group 1 – To Cut back overhanging branches from public footpath approx26 yew trees subject to TPO’s. T1 – To dismantle to ground level, one double stemmed beech tree – causing severe cracks in boundary wall, subject to TPO. T2 – To dismantle to ground level one dead laburnum tree, subject to TPO.
It was resolved that the Parish Council had no objections or concerns.

10.6. P200144/F: Land off Church Way, Holmer, Hereford, Herefordshire. The erection of 2 pairs of semi-detached dormer bungalows (4 dwellings in total) and associated works.
It was resolved that the Parish Council object to the application.

It was noted that the application does comply with the Holmer and Shelwick Neighbourhood Development Plan; however, there exists a covenant on the land that restricts development to single storey buildings only.

It was also asserted that many of the details on the application are inaccurate and potentially misleading. For instance it is believed that the stated details regarding ownership, agent and address are all incorrect. It is similarly asserted that some of the drawings are inaccurate with regard to boundary positions and the area encompassed by the covenant restriction.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Internal Auditor
It was resolved to get a quote from HALC and Iain Selkirk FCA for the next meeting.

11.4. Bank mandate
It was noted that Lloyds Bank had not processed the bank mandate paperwork and this was being pursued.

11.5. Schedule of payments
It was resolved to approve the schedule of payments and cheques were duly signed.

12. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:
• S106 traffic calming
• S106 funding
• Pond maintenance, Coldwells Road
• Smart Water
• Soil bund, Hereford Point
• Website accessibility compliance
• Memorial safety survey
• Burial ground access
• Cemetery management and compliance update
• Internal auditor appointment
• Bank mandate
• Sewerage on private land (Coldwells Road)

13. Date of the next meeting
The next scheduled meeting is at 7:00PM on Monday 9th March 2020.

A resolution was passed to exclude members of the public due to the confidential nature of the following item.

14. Pensions Regulator
It was noted that the third anniversary of the Parish Council’s staging date is May 2020 and the re-declaration deadline is September 2020; the Clerk had completed the re-enrolment duties accordingly.

The meeting closed at 8:28PM.

Payments for authorisation
Payee Details Net VAT Total
David Hunter-Miller Salary and expenses 689.51 0.00 689.51
HM Revenue & Customs PAYE 0.00 0.00 0.00
Worcestershire County Council Pension Fund Local Government Pension Scheme 236.17 0.00 236.17
Worcestershire County Council Pension Fund Re-issue of cheque 281 236.17 0.00 236.17
Worcestershire County Council Pension Fund Re-issue of cheque 283 236.17 0.00 236.17
HALC Subscription 1092.38 218.48 1310.86
  Total 2490.40 218.48 2708.88
To note Direct Debit payments made between meetings
Payee Details Net VAT Total
Information Commissioner’s Office Data protection fee 35.00 0.00 35.00
  Total 35.00 0.00 35.00

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