Minutes 10th August 2020

Online meeting of Holmer and Shelwick Parish Council at 7:00PM on Monday 10th August 2020 via ‘Zoom’


Present: Marc Mohan (Chair), David Cooper, Andrew Coultas
In attendance: David Hunter-Miller (Clerk), members of the public

1. Apologies for absence
Apologies were noted from Neil Flanagan.

Mark Millmore (Ward Councillor) and Duncan Smart (Footpaths Officer) had sent apologies.

2. Declarations of Interest
Andrew Coultas declared a Disclosable Pecuniary Interest in item 8.1 (P201867/RM).

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
No report was available.

4.2. Footpath Officer
It was noted that the latest Footpaths Officer’s report was available on the Parish Council’s website.

4.3. Public participation
A member of the public raised concerns regarding an increase in traffic volume and speed on Cleeve Orchard, especially since the Coronavirus lockdown measures had eased (item 7.1).

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 13th July 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were two vacancies on the Parish Council and applications from parishioners were welcomed.

6.2. S106 traffic calming scheme
It was noted that Herefordshire Council had suspended all such schemes and no start date was now available.

6.3. Flooding issues, Shelwick
It was noted the residents had made arrangements to install an additional private drain.

6.4. Bund / floor levels, Holmer West
There were no updates to report.

6.5. Surfacing/access improvements, Footpath HO8
It was noted that the landowner had made significant improvements to the surface of the footpath and had removed the kissing gates to increase disabled and pushchair access. It was noted that if the right of way was abused by motorcyclists in future then the kissing gates might be reinstated by the landowner.

6.6. Complaint regarding delegated decision approval for P193296/RM
It was resolved to defer discussion on this until a future meeting.

6.7. Obstructive parking, Meadow Park
It was noted that the Police were due to pay the area attention and liaise with residents regarding parking responsibly.

7. Correspondence

7.1. Resident: Traffic concerns relating to Cleeve Orchard.
A petition had been received regarding an increase in traffic volume and speed on Cleeve Orchard, especially since the Coronavirus lockdown measures had eased. It was resolved to contact Herefordshire Council and Holmer Park Spa to see if the location could be reviewed and any measures put in place to mitigate the issues.

7.2. Resident: Flooding concerns in relation to planning application P190929/F.
It was resolved to write to Herefordshire Council to query why the Parish Council had not been reconsulted on this application.

It was resolved to update the Parish Council’s previous objection in light of the Holmer and Shelwick Neighbourhood Development Plan being adopted.

7.3. Resident: Littering and dog fouling issues, The Furlongs.
It was noted that Crest Nicholson had removed all waste bins from The Furlongs. It was resolved to contact them and ask for the bins to be reinstated as a matter of urgency.

7.4. Resident: Concerns regarding maintenance of the pond on Coldwells Road, dog fouling and overgrown footpaths.
It was confirmed that the pond maintenance was ongoing, currently on hold over the summer/autumn for ecological reasons.

It was thought that there had not been a noticeable increase in dog fouling, but the Parish Council were already considering additional signs to deter littering/dog fouling.

It was resolved to report the overgrown footpaths to the Footpaths Officer for further investigation.

7.5. Police: PCC Town and Parish Council Survey 2020.
The above survey was noted.

7.6. Herefordshire Council: Hereford transport strategy review update.
The above correspondence was noted.

It was noted that Herefordshire Council was undertaking a data gathering exercise for the Herefordshire Housing and Economic Land Availability Assessment (HELAA); it was resolved to draft a suitable response.

8. Planning

8.1. P201867/RM: Plot 1, Land at Wyoming, Shelwick Lane, Shelwick, Hereford. Reserved matters following outline approval. 182817 (Extension to an existing garage to form new dwelling)
Andrew Coultas left the meeting for the duration of discussions on this item.

There was no quorum for this item and so no resolution could be made.

8.2. P202047/RM: Bramble Field Barn, Munstone, Hereford, Herefordshire, HR1 3AH. Reserved matters following outline 173534 – Proposed dwelling with garage.
It was resolved that the Parish Council object to this application.

The proposals fail to meet the parking criteria as specified by the Holmer & Shelwick Neighbourhood Development Plan (policy HS4b); four bedrooms would require four parking spaces to be provided, but only two spaces have been allowed for.

The application has not included a drainage strategy and without this essential document it is not possible to make an assessment on the suitability of the drainage proposals. It is understood that the Shelwick drainage system is already at full capacity and unable to accept further connections and that the constraints of the site would make implementation of a suitable drainage scheme problematic.

It is believed that the site does not comply with the latest advice from Natural England with regard to drainage discharge in the River Lugg catchment area; specifically, that the proposed drainage is closer than 50m from a surface water feature.

9. Parish matters for discussion/decision

9.1. Allotments: To consider a request by Bloor Homes to adopt the proposed allotments on the Holmer West site.
It was resolved that the Parish Council would not adopt the proposed allotments.

9.2. Highway safety: To consider concerns raised regarding unofficial access onto Munstone Road from The Furlongs.
It was resolved to defer discussion on this until a future meeting.

9.3. Smart Water: To consider the distribution of Smart Water kits to parishioners.
It was resolved to defer discussion on this until a future meeting.

9.4. Defibrillators: To consider available grant funding and to consider the purchase of a defibrillator(s).
It was resolved to defer discussion on this until a future meeting.

9.5. Littering: To consider possible signage to deter littering.
It was resolved to order a number of temporary no littering signs, in the same style as those used by the City of York Council.

9.6. Meeting Schedule: To consider increasing to twelve scheduled meetings per year (currently ten scheduled meetings per year).
It was resolved to increase the meeting schedule from 10 times per year to 12 times per year with immediate effect.

10. Burial Ground
There were no matters to report.

11. Finance

11.1. Budget expenditure
It was resolved to approve the budget expenditure.

11.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.3. Schedule of payments
It was resolved to approve the schedule of payments and cheques were duly signed.

11.4. Bank mandate
It was noted that the paperwork had not yet been submitted to Lloyds Bank but this would be done shortly.

12. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:
• S106 traffic calming scheme
• Bund / floor levels, Holmer West
• Traffic concerns, Cleeve Orchard
• Littering and dog fouling, The Furlongs
• No littering signs
• NDP review
• Smart Water kits distribution
• Defibrillators

13. Date of the next meeting
The next scheduled meeting is at 7:00PM on Monday 14th September 2020.

A resolution was passed to exclude members of the public due to the confidential nature of the following items.

14. Clerk’s contract
In recognition of the increasing workload resulting from the move to monthly meetings it was resolved to increase the Clerk’s contracted hours by 1.5 hours per week with immediate effect.

The meeting closed at 20:52PM.

Payments for authorisation
Payee Details Net VAT Total
David Hunter-Miller Salary and expenses 719.22 0.00 719.22
HM Revenue & Customs PAYE 6.84 0.00 6.84
Worcestershire County Council Pension Fund Local Government Pension Scheme 228.23 0.00 228.23
Total 954.29 0.00 954.29






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