Minutes 9th October 2017

Meeting of the Parish Council held at 7PM on Monday 9th October 2017 at Holmer Park Health Club & Spa, Cleeve Orchard, Hereford, HR1 1LL


Present: Mark Millmore (Chairman), Gitta Ferguson, Neil Flanagan, Marc Mohan (from 7:24PM)
In attendance: David Hunter-Miller (Clerk), Andrew Round (Ward Councillor), members of the public

1. Apologies for absence
Apologies were received from Andy Coultas, Angela Tyler and Jane Davies.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. To consider and adopt the minutes from the Parish Council meeting on Monday 11th September 2017.
The minutes were agreed as a true record and signed by the Chairman.

5. Progress reports:

  1. S106 traffic calming scheme
    No update was available.
  2. Dog fouling bins / posters
    Holmer CofE Academy were going to run a competition to design new dog fouling signs. The designs would be judged at the next meeting.
    The Council may contact the newspaper regarding the prices quoted by Balfour Beatty for bin emptying and to highlight the campaign on dog fouling.
  3. Application for listing ‘The Rosie’ as an Asset of Community Value.
    The Clerk provided an update on the ACV listing, it was noted that Herefordshire Council were not looking to review the matter further at this time.

4. Co-option
It was confirmed that the Council were looking to co-opt to fill one vacancy on the Parish Council at their next meeting. Further adverts for the vacancy would be circulated.

6. Open Session:

  1. Report by Ward Councillor.
    A local resident had contacted Andrew Round regarding dog fouling, reinforcing the need for dog fouling bins and signs.
    Taylor Wimpey were looking to develop two sites, one to the east of the Canon Pyon Road and one to the North of Roman Road. No firm details were available at this stage.
    An update was given on highway matters.
    The hedge had been completely removed on the Church Way development (151600); enquiries were being made to see if this would be replaced.
    The hedgerow on the A49 by Holmer CofE Academy needs cutting back, it was agreed that the Clerk would write to the landowner responsible.
  2. Public participation
    A member of the public thanked the Council and Ward Councillor for their input into the recent proposed development at Munstone Lane. The planning permission for this development was refused and it was felt that the reasons given by the planning officer would be useful for future applications and the Neighbourhood Development Plan.
    A member of the public queried whether pressure could be put on developers to include suitable broadband provision (fibre) for new developments. It was agreed to add to the next agenda.

Marc Mohan joined the meeting at 7:24PM.

7. A49: To receive a report from the Campaign to Protect Rural England (CPRE Herefordshire).
Tony Geeson, Vice Chair of the local branch of CPRE, provided an update on potential future plans for the A49. It was noted that Highways England were looking at funding for projects 2020 to 2025. There was concern that such development could have many negative side effects for the parish, and other parishes along the route.

8. Correspondence
No correspondence had been received by the Council.

9. Footpaths report
Duncan Smart provided an update matters relating to the Public Rights of Way network. There were further issues with dog fouling through the Parish.
There were a number of stiles that required attention through the Parish. It was confirmed that Herefordshire Council would provide new gates/stiles but it would be the landowners’ responsibility to install. It was agreed to add an article to the website alerting landowners to their responsibilities and the resources available to them.

10. Neighbourhood Development Plan
A short update was given on the activities of the NDP Steering Group. It was confirmed that the next meeting of the Steering Group would be on Wednesday 18th October 2017.

11. Planning

  1. P173090/F – Holmer Veterinary Surgery Holmer Hereford Herefordshire HR1 1LE. Proposed extensions and remodelling of car park (revised scheme).
    The Parish Council supported the application.
  2. To consider delegation to the Clerk for applications between meetings
    It was agreed to write to Herefordshire Council regarding applications that might fall within December when the Parish Council are not due to meet. It was agreed that planning delegation to the Clerk was not necessary at this time.

12. Newsletter
Councillors would meet to develop content for the newsletter.

13. Burial Ground Regulations
The Clerk circulated a briefing note on the Burial Ground.
It was agreed to adopt revised fees for the burial ground, to be in line with Hereford Cemetery. A review of the records and procedures would be undertaken to ensure that a consistent service was offered.

14. Pond, Coldwells Road
The Council had received complaints regarding rats around the pond on Coldwells Road, it was agreed to contact Herefordshire Council Environmental Health.

15. Lengthsman
It was agreed that the Clerk would raise a formal complaint with Highways England regarding the overgrown lighting column on the A49.
The Clerk would contact Balfour Beatty regarding a grit bin at Shelwick Green that needs replacing.

16. Finance

  1. Clerk’s salary and expenses – £582.37
  2. HMRC PAYE – £100.40
  3. Grant Thornton UK LLP (external audit) – £100.00
    The above payments were agreed and cheques were duly signed.
  4. To consider the External Auditor’s report.
    The Council considered the External Auditors comments and noted the recommendations.

17. Councillors’ reports and items for the next agenda
The following items would be added to the next agenda:

  • Notice board issues
  • Dog fouling bins / signs
  • Planning comments submission issues
  • Neighbourhood Development Plan
  • Pond at Coldwells Road (pest control)
  • Footway parking
  • Newsletter
  • Broadband provision for new developments

18. Date of the next meeting
The next meeting of the Parish Council would be 7:00PM Monday 13th November 2017.
The meeting closed at 9:12PM.