Minutes 13th March 2017

Parish Council meeting on 13th March 2017 at 7pm at Holmer Park Health Club & Spa Cleeve Orchard, Roman Road, Hereford HR1 1LL

Present: Mark Millmore (MMil), Jane Davies (JD), Neil Duggan (ND), Andrew Coultas (AC), Marc Mohan (MMo), Angela Tyler (AT)
In Attendance: Clerk, Councillor Round (AR), Duncan Smart (DS) Footpaths Officer

1. Apologies for absence
Apologies received from Neil Jenkins.

2. Declarations of Interest
Marc Mohan declared a pecuniary interest in item 9.2, P162912 – Land to the East of the A49, Holmer, Hereford.

3. Written requests for Disclosable Pecuniary Interest dispensations
Nil received.

4. To consider and adopt the minutes from the Parish Council meeting on 20th February 2017
The minutes of Parish Council meeting on the 20th February were approved and signed by MMil.

5. Progress reports
1. Heras fencing at the Furlongs
It was agreed that the Clerk would write to Crest Nicolson, urging them to replace the temporary Heras fencing with permanent fencing.
2. Overgrown hedges A49
Following a letter by the Clerk to landowners it was determined that no hedge cutting work had yet been undertaken. It was agreed that a follow up letter would be sent.

6. Report by Ward Councillor
AR gave an update on planning matters.
The Parish Council were advised of a possible future application for a ‘Boulder Barn’ climbing centre on Holmer trading estate.
Bloor Homes have removed a hedge in preparation for site development but further information on timescales was not available.
A short update on potholes was given.
The Parish Council discussed changes to Herefordshire Councils website and were disappointed in the loss of functionality of the new site.

7. Public participation (10 mins)
A member of the public queried the date of future Neighbourhood Development Plan (NDP) steering group meetings as would like to be involved.
Another member of the public queried timescales for the Bloor Homes development.

8. Report from the NDP steering group and set the date of next NDP meeting
An update on the activities of the NDP steering group was given.
It was agreed that the Council would invite four consultants (David Nicolson at DJN Planning, Kirtwells Planning, Claire Rawlings at CR Solutions, Bill Bloxsome at Data Orchard) to the next meeting to give a five minute presentation on their services. Once a consultant had been appointed funding could then be pursued.

9. Planning and Updates

1. 170473 – Holmer Veterinary Surgery, Holmer, Hereford, HR1 1LE. Proposed extensions and remodelling of car park.
Approved by the Council.
2. 162912 – Land to the East of the A49, Holmer, Hereford. Application for approval of reserved matters following outline approval. (P141487/O)- 41 dwellings, public open space and associated infrastructure.
MMo had declared a pecuniary interest and left the room. It was agreed that the Clerk would contact the planning office and reiterate the request for street lighting, clarify if the play area would be adequately fenced and obtained details of the illuminated bollards. The Parish Council considered it regrettable that the affordable housing had not been integrated with the open market properties, as previously requested.

10. S106 update
Members of the Parish Council had met with James Fishlock, Senior Project Manager at Balfour Beatty Living Places, to survey Attwood Lane to identify possible uses for the S106 contributions. It was agreed to ask for a survey of Shelwick. The Parish Council awaits further updates from Balfour Beatty.

11. Lengthsman – report of work done
A thorough report was given on the work undertaken by the Lengthsman. Work included sign cleaning, drainage maintenance, repairs to the bus shelter and hedge cutting.
The Parish Council reported concerns over verge damage and poor drainage in the layby on the A49 by Holmer Parish Church. It was agreed that the Clerk would contact Highways England to establish if this fell within their purview and, if so, seek remediation.
The Parish Council noted blocked drains around Shelwick that need maintenance, it was agreed that the Clerk would contact the Lengthsman to arrange. If gully emptying was required this would be referred to Balfour Beatty for action.

12. Parish Council bank account update
MMil and MMo signed the mandate variation request to allow bank statements to be sent to the Clerk.
It was agreed that the Clerk would sort the mandate variation request for the Parish Councils other bank account and then arrange for the necessary signatures to be collected.

13. Community litter pick
Following the success of organised litter picks in previous years it was agreed to arrange a litter pick for the 22nd April 2017. Balfour Beatty to be contacted to supply the necessary equipment. MMil to contact the Vicar and Women’s Institute.

14. Dog fouling bins update
Three locations for dog fouling bins had been identified, it was agreed that the Clerk would contact Herefordshire Council Environmental Health to progress.

15. Footpaths report
A report was given by DS on the footpaths in the Parish.
DS has liaised with Manny Smith, Locality Steward at Balfour Beatty Living Places, regarding damaged/missing finger posts and these are now on a works order to be replaced/repaired. Waymarking signs would be used in the interim.
A discussion was held on the possible provision of a kissing gate to deter equine / vehicular traffic on problem footpaths in the Parish, no decision was reached.

1. Bridleway HO18.
DS has spoken with Manny Smith and a team has been out to clear this bridleway. It was noted that a thorough job had been undertaken but the first section of the route still needed attention.
It was agreed that the Ramblers Association could undertake clearance work and a donation to the charity was proposed by MMil and seconded by MMo, the amount to be determined at a future meeting.
2. Insurance for Footpaths Officer
The Clerk confirmed that the Footpaths Officer would be covered by the Parish Council’s insurance policy.

16. Burial ground update
One burial undertaken, unfortunately it was reported that a tracked vehicle was used and this has damaged the grass.
A cheque for £38.00 has been received for additional carving on a headstone.
A concern had been raised by the adjoining landowner that the boundary hedge was no longer secure for livestock. It was agreed that any gaps in the boundary would be filled by April at the latest and the Clerk would confirm this position with the landowner.

17. Finance:

1. Clerks salary and expenses £451.68
2. HMRC PAYE £89.80
3. R.Mills (invoice number 2136) £1111.20
4. Holmer PCC (invoice number 1649) for £88.00

The Council agreed the payments as listed.

18. Correspondence for information
The Parish Council agreed procedures for dealing with correspondence and updates received between meetings.

19. Advertise two casual vacancies for the Parish Council
An advert would be posted on the Council’s website and notice boards.

20. Training courses for Parish Councillors
Two places for next planning training session to be requested. It was agreed that the Clerk would contact HALC for recommendations on the best courses for Parish Councillors.

21. Items for the next agenda
The Neighbourhood Development Plan would be the main agenda item (to interview possible consultants).
All non-essential agenda items would be deferred to the next meeting.

22. Date of the next meeting
10th April at 7pm.
The meeting closed at 20:59PM.

David Hunter-Miller
Clerk and RFO
07513 122918