Minutes Extraordinary Meeting June 24th 2014

HOLMER & SHELWICK PARISH COUNCIL

Councillors were summoned to a meeting on June 24th 2014 at 7pm in HOLMER PARISH CENTRE

Minutes Extraordinary Meeting June 24th 2014

In attendance: Ward Councillor Sally Robertson(SR), Rebecca Gill (RG) clerk members of the public Graham Preece (footpaths officer), kay Preece, Maureen Graver, Dorothy Saville and Two other members of the public
Present: Richard Nash(RN), John Phipps(JP), Dawn Arbuthnott(DA), Julie Debbage (JD), Mark Millmore (MMIL), Marc MOHAN (MMO)

  1. APOLOGIES for ABSENCE: Ceri Lloyd -Davies
  2. DECLARATIONS of INTEREST and written requests for Disclosable Pecuniary Interest dispensations: Mark Millmore has a relative buried in the burial ground.
  3. Request for dispensation N/A
  4. Public participation (10 mins) Member of parish was happy to see the burial ground looking well maintained.MP also expressed that she was very unhappy that it has taken so long for the parish council to make the changes and decisions to extend the burial ground. DA explained it has taken so long because the old records were not complete and where splintered. All burials are now recorded with plot numbers and who owns them. Pc did not know if we could bury on the congregating area. Member of the public says it is consecrated and can be used for Burial. Member of the public suggested sending regulations to all undertakers. Graham Preece asked if it is an exclusive rite of burial ?Working group reassured that yes it would be for long standing parishioners including people that have moved out of the parish into nursing homes. Graham Preece asked the length of the lease on the plots? PC will follow HC regulations and allow leases for 50yrs from purchase you can also purchase a further 5yrs but only once the first 50yrs is up. RN thanks members of the public for their input.
  5. Burial Ground: RN explained the working group role to the public present. DA explained the working group tried to establish who was buriedwere and that the records were complete. The working group looked at the HC cemetery regulations and we have followed a similar pattern. The regulations included conduct at burial ground, headstones etc. DA explained exclusiverite of burial and that some people have previously bought this. PC want to keep memorials safe and tidy and following these guidelines should help this. People purchasing plots will get a copy of the burial ground regulations. The upkeep of the burial ground is important to the PC and are putting regulations into place so that all of the Councillors and PC clerk now and in the future know how to proceed. Chair thanks working group for all their hard work on the burial ground. Finance is important because there should never be a reason why the burial ground is not kept tidy and working group made some suggestions for moving forward with this. The Parish Councillors voted on three issues regarding the burial ground pricing and regulations and maintenance. All councillors present except RN agree we should extend the burial.
    • Is the parish Council prepared to adopt the Burial Ground Regulations which have been based on those used by Herefordshire Council
      Yes/No
      Parish Council voted unanimously to vote: Yes
    • At what level do we wish to set pricing
      Same as the council
      10%below
      10% above
      The parish Council voted unanimously to set pricing at 10% below Herefordshire Council
    • Do the Parish Council agree that regular maintenance takes place.
      Yes/No
      If yes that we put out for competitive tender or employ a part time local groundsman.
      Parish council Voted unanimously Yes and agreed to put out for tender.
      The working group also made several recommendations
    • The New burial ground regulations of planting and cultivation be adopted to simplify maintenance.
    • Removal of compost area/re-siting of bin, new seating area and planting of garden of rememberance.
    • A separate bank account and accounts be set up for the burial ground going forward.
  6. Planning: Application No141487 Land to the east of the A49 proposed erection of 52 dwellings: This application will come be coming into committee. Overall the PC felt they wanted to recommend refusal based on Impact to 3 listed buildings. Traffic on a49, prominent footpath, It was too close to the burial ground border. Highway safety was a concern as access is on a bend and vision for traffic pulling out would be compromised. The PC also felt the density of the development was an issue. It was felt we could recommend refusal on lack of detail and access. Also we have cause for concern of water disposal and rain water. also pedestrian safety is an issue as the pavement is unsuitable.
    A formal vote was taken and 5 councillors in favour and 1(RN) against .
  7. Core strategy: PC agreed they will support the objection of Burghill and Lyde. SR will let clerk have parish submission. Using the draft core response and the helpful comments from Burghill.
  8. Training:
    a. Clerk training and funding all in favour
    b. Councillor training: all Councillors voted in Favour of funding clerks training.
  9. Items for next agenda Community led plan prize money, New septic tank at Coldwells causing awful smell. Website domain name vote.
  10. DATE OF NEXT MEETING – 14th July