Draft Minutes

Meeting of the Parish Council at 7:00PM on Monday 8th April 2019 at Holmer Park Health Club & Spa, Cleeve Orchard, Hereford, HR1 1LL

Minutes

Present: Mark Millmore (Chair), Marc Mohan, Neil Duggan, Neil Flanagan, Gitta Ferguson, David Cooper
In attendance: David Hunter-Miller (Clerk), Duncan Smart, Taylor Wimpey representatives, members of the public

1. Apologies for absence
Apologies were received from Angela Tyler, Andy Coultas and Debbie Peel.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

  1. Ward Councillor
    No report available.
  2. Footpath Officer
    Duncan Smart provided a report. Footpath 1 (through the Bloor Estate) had now been diverted and enquiries were being made to see if a temporary stile could be installed to connect to an adjacent footpath. 2026 was the deadline to reinstate dormant footpaths on the definitive map; footpath 7 in the parish was being researched to see if it could be reinstated.
    A full report was available on the website.
  3. Taylor Wimpey
    Taylor Wimpey provided a presentation regarding their proposed Canon Pyon Road development and plans were circulated. It was understood that a number of changes had been made since the proposals were first shared with the Parish Council, including an increase to 95 homes. Planning permission would be applied for shortly and, if successful, a two year build programme was anticipated (completing 2023). A question and answer session followed.
    A member of the public commented that the emergent Neighbourhood Development Plan does not support development at this location. Additionally the Hereford Area Plan supported development of one large site only and not until the relevant infrastructure was in place (the relief road, for instance); this site was in contravention of that.
    A member of the public raised concerns that local facilities and infrastructure (such as schools, transport and drainage) could not cope with the additional demand. Residents reported that there was no foul drainage in the area and that the Canon Pyon Road already frequently suffered from surface water flooding.
    The Parish Council requested that they be involved in all S106 discussions, should the planning application proceed.
  4. Public participation
    A member of the public raised concerns with P190929/F (Land off Coldwells Road) as it was felt that the proposed arrangements for foul water and drainage were unsuitable.
    A member of the public reported flooding at the Attwood Lane/Coldwells Road junction and it was believed that this was related to the hole in the verge on Attwood Lane (a suspected damaged drainage pipe). It was resolved to report this to Balfour Beatty and to add this issue to the next agenda.
    A member of the public reported that the watercourse on the Bloor Homes’ Hereford Point site required dredging to increase capacity (the previous landowner used to maintain it).
    A member of the public reported difficulties using the footpaths near the Bloor Homes’ Hereford Point site; it was felt that some routes were unsafe due to ongoing building operations. It was felt that some of the hedging species used (blackthorn and holly, for instance) were unsuitable when adjacent to a footway/cycleway; it was resolved to check this with Herefordshire Council.
    The applicant of P190894/F (2 Burcott Cottages) was in attendance and offered to answer any questions regarding this application.
    The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 11th March 2019
It was resolved to adopt the minutes as a true record and these were signed by the Chair.

6. Progress reports

  1. Dog fouling bins
    No update was available.
  2. Cycleway/footway, Roman Road
    No update was available.
  3. Unsafe BT apparatus, Church Way
    The Clerk had made a further formal complaint to BT Openreach, but no response had been received. In view of the lack of communication, it was resolved to take the matter to the Ombudsman.
  4. Grit bins, Dale Drive and Orchard Close
    Balfour Beatty Living Places had suggested that the Parish Council make their own arrangements for grit bin provision (including supply and refilling). It was resolved to obtain quotes for consideration at a future meeting.
  5. S106 traffic calming
    Herefordshire Council had confirmed that the next stage would be formal Traffic Regulation Order (TRO) consultation.
  6. Bund, Bloor development
    Bloor Homes had confirmed that the bund located along the frontage of the attenuation pond with the A4103 Roman Road was a temporary feature and would be graded back into the site when the associated drainage works have been completed (‘Phase 2’ of the build).
    Councillors understood that this might not be resolved for 12 months or more.

7. Correspondence
Nil received.

8. Parish matters for discussion/decision

  1. Pond
    Quotes to dredge the pond had been pursued from Kenchester Water Gardens, Avenue Landscapes, Poolscape Limited, Graeme Evans Landscapes, Aqualogic Pond Services and Copper Beech Landscapes. Poolscape had been the only company to provide a quote, at £5520 (including VAT).
    It was resolved to meet with the Lengthsman in the autumn to review and obtain a quote.
    A member of the public, in attendance, also offered to quote for the work and it was resolved to arrange a site visit. The quote would be discussed at a future meeting.
  2. Litter picking (Great British Spring Clean)
    It was resolved to support a local litter pick and it was hoped that this could be arranged for May 2019.
  3. Footway parking
    Obstructive footway parking issues were reported across the parish. It was resolved to forward photographs to the Police.
    It was felt that some of the issues might have been exacerbated by visitors to Holmer Court Nursing Home; it was resolved to contact the nursing home to seek their assistance in resolving the issues.
  4. Annual Parish Meeting and Annual Council Meeting
    It was resolved to move the Annual Parish Meeting to 6:30PM on Monday 20th May 2019 and the Annual Meeting of the Parish Council would follow immediately after.
  5. Advertising vehicle
    An unauthorised advertising vehicle had been reported on Roman Road near to Glenthorne Road; it was resolved to report this to Herefordshire Council.
  6. Layby, Coldwells Road
    It was noted that the informal layby had becoming rutted and muddy. It was resolved to approve up to £200.00 for the repair of the layby with road planings or ‘type one’ stone. A member of the public, in attendance, offered to quote for the work and it was resolved to arrange a site visit.
  7. Bloor development
    A resident reported that part of the site was earmarked for specialist housing (a nursing home) but the land had now been sold to Fortis Living and the plans for the nursing home were changing; it was resolved to write to Bloor Homes for further clarification on this.

9. Planning

  1. Neighbourhood Development Plan
    It was noted that the regulation 14 consultation had concluded; a number of comments had been received. The Steering Group were in the process of reviewing the comments and making any necessary revisions to the plan. It was hoped that the plan would be at regulation 16 stage by the end of the year.
  2. P190776/FH: 2 Wentworth Road, Holmer, Hereford, Herefordshire, HR1 1PY. Removing timber shed and replacing with permanent brick extension.
    It was resolved that the Parish Council were in support of the application.
  3. P190778/FH: 1 Burcott Cottages, Roman Road,Burcott, Hereford, Herefordshire HR1 1JL. Proposed infill extension to the front of the property.
    It was resolved that the Parish Council were in support of the application.
  4. P190894/F: 2 Burcott Cottages, Roman Road, Burcott, Hereford, Herefordshire HR1 1JL. (Retrospective) Proposed change of use of an existing part built garage building approved under planning permission ref 170001/approval date 01/03/2017 and its completion to create a self-contained granny annex dormer bungalow.
    It was resolved that the Parish Council were in support of the application.
  5. P190929/F: Land off Coldwells Road, Munstone, Holmer, Herefordshire. Proposed erection of 4 no. new dwellings, with associated garages, access, drainage and landscaping.
    It was resolved that the Parish Council object to this application.
    This land is a green field site lying outside of the proposed settlement boundary in the Parish Council’s emergent Neighbourhood Development Plan, currently at regulation 14 stage.
    Herefordshire Council’s Core Strategy Local Plan (adopted in October 2015) sets strategic planning policy for housing and other development in the county’s rural area over the period 2011-2031. Policy RA1 of the Core Strategy identifies seven rural housing market areas for the county. Holmer and Shelwick fall within the Hereford Rural Housing Market Area (HRHMA). Policy RA1 sets an indicative growth target for this whole area of 18%, 2011-2031. Herefordshire Council’s growth target for the two villages has been set as 17 new homes, 2011-2031. This figure has been calculated by basing the growth target on the number of houses in 2011 in the rural area, i.e. outside of the built form on the Roman Road. Existing commitments (houses completed, houses under construction and planning permissions for new homes) totalled 27 in December 2018. The area has already far exceeded Herefordshire Council’s quota for new housing provision and as such any additional development cannot be justified.
    It was noted that pre-planning advice highlighted that the site ‘is not highly sustainable, the location does not have directly accessible amenities or facilities but since Munstone is allocated for proportional growth it could be acceptable provided that the number of units reflect this’. As the indicative growth targets have already been exceeded for this area it is asserted that this site is therefore not sustainable.
    The proposed access is dangerously close to the busy Munstone crossroads on an unrestricted road subject to the national speed limit.
    The applicant’s drainage report accepts that percolation testing on site has failed and that all storm water and foul water will run off onto the highway at the Munstone crossroads. The storm and foul water runoff from existing dwellings in Munstone Road causes a continual flow of water along Munstone Lane. This water runoff accumulates at the bottom of the lane by the Furlongs development, frequently flooding the road. This regularly freezes in the winter, making it a substantial hazard for road users. The proposed storm and foul water attenuation tank is not considered a satisfactory solution. The permeability issues with this site make it unsuitable for development.
  6. P190917/F: Bryher, Coldwells Road, Munstone, Hereford. Proposed replacement dwelling.
    It was resolved that the Parish Council had no objections to the application but would comment that the new dwelling should utilise a new packaged foul treatment facility (such as a Biodisc).

10. Finance

  1. Schedule of payments
    It was resolved to approve the schedule of payments and cheques were duly signed.
  2.  Budget expenditure
    It was resolved to approve the budget expenditure.
  3. Bank reconciliation
    It was resolved to approve the bank reconciliation.
  4. 2018/19 Accounts
    It was resolved to approve the 2018/19 end of year accounts.

11. Councillors’ reports and items for the next agenda
It was reported that the footpath closure for Welsh Water (Pipe and Lyde parish) was causing difficulties; it was resolved to ask for an update and to clarify whether permission had been sought for the closure.
It was resolved to add the following items to the next agenda:

  • Bloor Homes, Hereford Point – proposals for care home
  • Bloor Homes, Hereford Point – footpath closure/diversion issues
  • Dog fouling bins
  • Cycleway/footway, Roman Road
  • Unsafe BT apparatus, Church Way
  • Grit bins, Dale Drive and Orchard Close
  • Pond maintenance quotes
  • Litter picking (Great British Spring Clean)
  • Footway parking
  • Bund, Church way development
  • Donation of laptop
  • Flooding Attwood Lane/Coldwells Road (hole in the verge)
  • Footpath closure due to Welsh Water (Pipe and Lyde parish)

12. Date of the next meeting
The next scheduled meeting would be the Annual Parish Meeting at 6:30PM on Monday 20th May 2019 immediately followed by the Annual Meeting of the Parish Council.
The meeting closed at 9:04PM.

Payments for authorisation
Payee Details Net VAT Total
David Hunter-Miller Salary and expenses 689.51 0.00 689.51
HM Revenue & Customs PAYE Nil Nil Nil
Worcestershire County Council Pension Fund Local Government Pension Scheme 236.17 0.00 236.17
HALC Subscription 1005.14 201.03 1206.17
Duncan Smart PRoW materials/expenses 25.30 5.06 30.36
Total 1956.12 206.09 2162.21