Draft Minutes

Online meeting of Holmer and Shelwick Parish Council at 7:00PM on Monday 9th November 2020 via ‘Zoom’

Minutes

Present: David Cooper (Vice-Chair), Andy Coultas, Neil Flanagan
In attendance: David Hunter-Miller (Clerk), members of the public

1. Apologies for absence
Apologies were noted from Marc Mohan.

2. Declarations of Interest
Nil declared.

3. Dispensations
Nil received.

4. Open Session
The meeting was adjourned for the open session.

4.1. Ward Councillor
Mark Millmore (Ward Councillor) had sent apologies and no report was available.

4.2. Footpath Officer
Duncan Smart provided an update as follows:
• Members of the public had reported that footpath HO1 was difficult to navigate; a suitable route through the new development had been identified and circulated.
• Quotes had been sought for a hedge cutter for use by the Footpaths Officer. It was resolved to pursue additional quotes, for consideration at a future meeting.

The latest footpath report is available on the Parish Council’s website.

4.3. Public participation
A member of the public expressed concern regarding the maintenance of Coldwells Road pond; it was resolved to arrange for additional quotes to dredge the pond.

A member of the public requested an update regarding the Cleeve Orchard traffic concerns (item 6.5).

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Monday 12th October 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Councillor vacancies
It was noted that there were currently three vacancies on the Parish Council and applications from parishioners were welcomed.

It was resolved to add co-option to the December agenda so that applications could be considered.

6.2. S106 traffic calming scheme
An update had been requested from Herefordshire Council.

6.3. Flooding issues, Shelwick
It was noted that there were a number of outstanding issues that require the attention of Balfour Beatty Living Places. It was resolved to make a formal complaint to Herefordshire Council and enquiries would be made with the Ward Councillor to try to expedite matters.

Residents were encouraged to report all highway maintenance issues online or via the app:
https://www.herefordshire.gov.uk/roads-1/report-problems-road

6.4. Bund / floor levels, Holmer West
No update was available.

6.5. Cleeve Orchard traffic concerns
It was noted that Herefordshire Council was still reviewing possible traffic calming/speed reduction measures for Cleeve Orchard. It was resolved to ask for an update from Holmer Park Spa to see if they had been able to progress any measures in their car park.

6.6. Littering and dog fouling
Following a formal complaint to Herefordshire Council the following response had been received:
• The Furlongs was not yet adopted and so Crest Nicholson were at liberty to remove any of the litter bins and Herefordshire Council would not intervene.
• Herefordshire Council would not look to provide additional litter or dog fouling bins, even those funded by the Parish Council (including provision for emptying and maintenance).

It was noted that most other counties have allow Parish Council’s to fund the installation and maintenance of litter bins and so it was resolved to raise this with the Ward Councillor for further investigation.

6.7. Fly tipping of garden waste on Public Rights of Way
Bridleway HO-18 had suffered from fly-tipping and this had been reported to Herefordshire Council. It was noted that fly-tipping might be on the increase as the household waste sites now required people to book a slot in advance; this could be done online: https://www.herefordshire.gov.uk/directory-record/33/hereford_household_recycling_centre

7. Correspondence

7.1. Herefordshire Council: Notice of disposal under the Community Right to Bid scheme (Localism Act 2011), The Rose Gardens PH t/a Secret Garden Hereford, HR1 1LH.
The above notice of disposal was noted.

7.2. Herefordshire Council: Licensing Policy 2020-2025 consultation.
The above consultation was noted.

7.3. Herefordshire Council: Invite to Neighbourhood Development Plan review sessions on Wednesday 25th November and Tuesday 1st December 2020.
The above invite was noted.

7.4. Resident: Concerns regarding planning application P190929/F.
It was noted that the Parish Council’s previous objections to P190929/F were still on Herefordshire Council’s website and it was resolved that they did not need amending or updating.

8. Parish matters for discussion/decision

8.1. Smart Water: To consider the distribution of Smart Water kits to parishioners.
It was noted that the previously purchased Smart Water kits would only cover distribution to approximately 75% of the parish, as this was the threshold needed to be eligible for the associated road signage. As it was now proposed to distribute the kits via post (due to the Coronavirus lockdown measures) this would mean that not every parishioner would receive a kit. To purchase the additional 275 kits required to allow 100% coverage would cost approximately £1830.00, and it was resolved to defer a decision on this until the next meeting.

8.2. Pest control: To consider renewal of pest control contract with Herefordshire Council for Coldwells Road pond at £350.00 (pus VAT) per annum.
It was resolved to renew the pest control contract with Herefordshire Council.

9. Planning

9.1. P203364/U: Land at Palmers Court, East Attwood Lane, Holmer, Hereford, HR1 1LJ. Certificate of lawfulness to confirm works have started following approval of 153487/F.
It was resolved that the Parish Council had no objections or concerns.

9.2. P203542/J: Holmer Park Spa and Health Club, Holmer Park, Holmer, Hereford, Herefordshire, HR1 1LL: 1 – TPO-231 – Group of 9 Horse Chestnut Trees on boundary – To Reduce Horse Chestnut Tree branch, Overhanging no 10, Park Close, Hereford by approximately 3 Metres. Danger to Occupants of No 10 Park Close. 2 – TPO-243 – Red Oak Tree – on Right hand Side of Entrance road to Holmer Park – To Reduce All Round by 40%. To Preserve the Health of the Tree as in danger of damage due to High Winds etc, and to make safe for the general public using the Health Spa.
It was resolved that the Parish Council were in support of the proposals.

10. Burial Ground

10.1. To receive an update
It was noted that quotes were still being pursued for the repair of the damaged/unsafe memorials (as identified in the recent burial ground survey).

11. Finance

11.1. Budget and Precept
It was resolved to approve the 2021/22 budget and to request a precept of £19,500.00.

11.2. Budget expenditure
It was resolved to approve the budget expenditure.

11.3. Bank reconciliation
It was resolved to approve the bank reconciliation.

11.4. Schedule of payments
It was resolved to approve the schedule of payments and cheques were duly signed.

12. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:
• Co-option
• Hedge cutter purchase
• Coldwells Road pond maintenance
• Herefordshire Council ‘report it’ overview
• The Secret Garden, Community Right to Bid Scheme
• Smart Water purchase of additional kits

13. Date of the next meeting
The next scheduled meeting is at 7:00PM on Monday 14th December 2020.

The meeting closed at 20:22PM.

Payments for authorisation
Payee Details Net VAT Total
David Hunter-Miller Salary and expenses 791.01 0.00 791.01
HM Revenue & Customs PAYE 50.45 0.00 50.45
Worcestershire County Council Pension Fund Local Government Pension Scheme 262.53 0.00 262.53
Herefordshire Council Pest control (Coldwells Road pond) 350.00 70.00 420.00
PKF Littlejohn LLP External audit 200.00 40.00 240.00
Total 1653.99 110.00 1763.99