Draft Minutes

Meeting of the Parish Council at 7:00PM on Monday 14thJanuary 2019 at Holmer Park Health Club & Spa, Cleeve Orchard, Hereford, HR1 1LL

Minutes

Present: Mark Millmore (Chair), Marc Mohan, Angela Tyler, Gitta Ferguson, Neil Duggan, Andy Coultas, Neil Flanagan

In attendance: David Hunter-Miller (Parish Clerk), Duncan Smart (Footpaths Officer), members of the public

  1. Apologies for absence

Apologies were received from David Cooper and Debbie Peel.

  1. Declarations of Interest

Neil Flanagan declared a Disclosable Pecuniary Interest in item 9.2 ‘P184289/L’.

Marc Mohan declared a Non-Pecuniary Interest in item 9.2 ‘P184289/L’.

Andy Coultas declared a Disclosable Pecuniary Interest in item 9.3 ‘P184432/PIP’.

  1. Dispensations

Nil received.

  1. Open Session

The meeting was adjourned for the open session.

  1. Ward Councillor

No report available.

  1. Footpath Officer

Duncan Smart provided a report; full details would be published on the website.

A stile at the junction of HO13 and HO14 had been reported to Balfour Beatty with a request for replacement.  Balfour Beatty had reported that it had been resolved but a review on site had revealed that no work had been undertaken.

  1. Public participation

Members of the public raised concerns regarding the proposed combined footway/cycleway on Roman Road (item 8.1).

Police CSO Jenkins was in attendance and provided a report.  Parking issues across the parish had been tackled but it was felt that many of these issues would be difficult to fully resolve.  A campaign had been launched to encourage cyclists to use lights.  A spate of burglaries that involved ‘cold calling’ had occurred on the Roman Road and investigations were ongoing; this would be publicised in the Parish Council’s online newsletter.  The Police were trying to resolve issues with ‘boy racers’ in the area.

A member of the public reported an inappropriately parked vehicle at the junction of Coldwells Road and Church Way; the Police would make enquiries.

The meeting resumed following the open session.

  1. To consider and adopt the minutes from the Parish Council meeting on Monday 10th December 2018

It was resolved to adopt the minutes as a true record and they were signed by the Chair.

  1. Progress reports
    1. Dog fouling bins

Balfour Beatty had confirmed that the dog fouling bin at the pond on Coldwells Road would be relocated by the end of January 2019.

  1. Notice board, Hereford Point

It was noted that a notice board would be provided and installed by the developer.

  1. Pedestrian Crossing, Green Wilding Road / Roman Road (parking issues)

Herefordshire Council had confirmed that white zig-zag markings could not be used at a signalised junction but they would be supportive of double yellow lines if funding could be identified.

The Police had contacted owners of inappropriately parked vehicles and would also make enquiries with the Safer Roads Partnership to request that double yellow lines are introduced.

  1. Correspondence
    1. Herefordshire Community Champion Awards 2019

It was resolved to nominate David Cooper, for his hard work on the Parish Council’s Neighbourhood Development Plan.

  1. Herefordshire Council: Public Green Spaces Community Grant Scheme 2018/19

It was resolved to apply for funding under the Public Green Spaces Community Grant Scheme to allow for maintenance of the Parish Council’s pond on Coldwells Road.

  1. Herefordshire Council: Parish Council Summit

An invite to attend Herefordshire Council’s Parish Council Summit on 24thJanuary 2019 was noted.

  1. Withington Group Parish Council: Regulation 16 Neighbourhood Development Plan consultation

It was resolved to write in support of Withington Group Parish Council’s Regulation 16 stage consultation.

  1. Balfour Beatty

It was noted that £475.00 funding was available under the P3 Scheme until 31st March 2019.  Herefordshire Council were not funding the scheme from April 2019 onwards.

The advice of Herefordshire Council would be sought to clarify what items could be claimed.

  1. Parish matters for discussion/decision
    1. Roman Road cycleway/footway

Following concerns raised by residents of The Crescent, Angela Tyler and Andy Coultas had reviewed the proposals with Herefordshire Council.  Revised plans had been circulated with the Parish Council for further consideration.

A number of concerns had been received from members of the public, primarily regarding the visibility for vehicles pulling out of private driveways.

A representative of Herefordshire Council was in attendance to talk through the proposals.  It was envisaged that the road could be narrowed in order to widen the combined footway/cycleway, it was hoped that this would reduce vehicle speeds and provide increased visibility for residents leaving their driveways.  It was confirmed that a thorough safety audit process would be undertaken before and after implementation.

The Parish Council shared the concerns of residents and felt that the proposals would create a potential environment for conflict.

  1. Traffic calming (S106)

The consultation stage report was noted.  It was resolved to ask Herefordshire Council to attend the next Parish Council meeting.

  1. Tree Management Policy

It was resolved to pursue a tree management and inspection regime for the Parish Council’s Burial Ground.  This would be considered further at a future meeting.

  1. Lengthsman

No work was identified for the Lengthsman.

  1. War Memorial

Hereford City Council had requested a donation for work undertaken on a war memorial that commemorates people from both the Hereford City and Holmer and Shelwick parish.  It was resolved that no donation would be made as there were no firm details of members serving from Holmer and Shelwick parish.

  1. Website

It was resolved to defer adding informational videos to the Parish Council’s website.

  1. Planning
    1. Neighbourhood Development Plan

It was resolved to approve the completed Neighbourhood Development Plan and submit it for the Regulation 14 stage formal consultation process.  It was hoped that the consultation would start on 28th January and finish on 11th March 2019.

There would be two public drop-in days during February where members of the public can drop in and review the plan.

A parish-wide leaflet drop between the 24th and 27th January would be undertaken by councillors.

  1. P184289/L: Westlands, Coldwells Road, Holmer, Hereford, Herefordshire HR1 1LH. Proposed internal alteration to staircase leading from first floorto roof space.

Neil Flanagan left the room for the duration of discussions relating to this item.

It was resolved to write in support of the application.

  1. P184432/PIP: Land at Bull Orchard Shelwick Hereford HR1 3AL. Application for permission in principle. Proposed residential development.

It was resolved to object to this application.

This land is an agricultural green field site lying outside of the proposed settlement boundary for Shelwick in the Parish Council’s emergent Neighbourhood Development Plan.

Herefordshire Council’s Core Strategy Local Plan (adopted in October 2015) sets strategic planning policy for housing and other development in the county’s rural area over the period 2011-2031.  Policy RA1 of the Core Strategy identifies seven rural housing market areas for the county.  Holmer and Shelwick fall within the Hereford Rural Housing Market Area (HRHMA).  Policy RA1 sets an indicative growth target for this whole area of 18%, 2011-2031.  Herefordshire Council’s growth target for the two villages has been set as 17 new homes, 2011-2031.  This figure has been calculated by basing the growth target on the number of houses in 2011 in the rural area, i.e. outside of the built form on the Roman Road.  Existing commitments (houses completed, houses under construction and planning permissions for new homes) totalled 27 in December 2018.  The area has already far exceeded Herefordshire Council’s quota for new housing provision and as such any additional development cannot be justified.

  1. P184435/FH: Foxes Barn Shelwick Hereford Herefordshire HR1 3AL. Single storey orangery to rear elevation.

It was resolved that the Parish Council had no objections to the proposals.

  1. P184511/F: Little Haven, Munstone, Hereford. Proposed development of two dwellings.

It was resolved to object to this application.

This land is a green field site lying outside of the proposed settlement boundary for Munstone in the Parish Council’s emergent Neighbourhood Development Plan.

Herefordshire Council’s Core Strategy Local Plan (adopted in October 2015) sets strategic planning policy for housing and other development in the county’s rural area over the period 2011-2031.  Policy RA1 of the Core Strategy identifies seven rural housing market areas for the county.  Holmer and Shelwick fall within the Hereford Rural Housing Market Area (HRHMA).  Policy RA1 sets an indicative growth target for this whole area of 18%, 2011-2031.  Herefordshire Council’s growth target for the two villages has been set as 17 new homes, 2011-2031.  This figure has been calculated by basing the growth target on the number of houses in 2011 in the rural area, i.e. outside of the built form on the Roman Road.  Existing commitments (houses completed, houses under construction and planning permissions for new homes) totalled 27 in December 2018.  The area has already far exceeded Herefordshire Council’s quota for new housing provision and as such any additional development cannot be justified.

The proposed access is dangerously close to the busy Munstone crossroads and directly opposite a bus stop.  It is an unrestricted road subject to the national speed limit (60mph).

The storm and foul water runoff from existing dwellings in Munstone road cause a continual flow of water running down Munstone lane (see the photographs of the crossroads in the application).  This water runoff accumulates at the bottom of the lane by the Furlongs development frequently flooding the road.  This continual water seepage regularly freezes over making it a hazard for all road users.  The percolation tests in the applicant’s drainage report acknowledge that the permeability of the site is low and propose considerable on site storage.  The Parish Council have concerns that the additional 385m2 of hard standing surface will quickly fill new soakaways and storm water will end up on the road, exacerbating the issues already experienced.

The land is not large enough to accommodate spreader pipes for treated foul water.  The position of the proposed soakaway from both dwellings is very close to the road and so there is concern that foul water may escape onto Munstone road.

  1. P151600 (land off Church Way, Holmer): To consider outstanding planning obligations.

It was noted that the hedgerow had not been translocated satisfactorily and it had died.  A new hedge had now been planted.  It was resolved to contact Herefordshire Council Planning Enforcement to convey the Parish Council’s disappointment over this matter and the lack of follow up contact.

  1. Finance
    1. Schedule of payments

It was resolved to approve the schedule of payments and cheques were duly signed.

  1. Budget expenditure

It was resolved to approve the budget expenditure.

  1. Bank reconciliation

It was resolved to approve the bank reconciliation.

  1. Councillors’ reports and items for the next agenda

It was resolved to include the following items on the next agenda:

  • Public Green Spaces Community Grant application
  • Roman Road cycleway/footway
  • S106 Traffic calming (invite Balfour Beatty to discuss)
  • Tree Management Policy
  • BT pole, Church Way, leaning into the road
  • Kerb maintenance, Coldwells Road
  • Balfour Beatty Road resurfacing C1125 and complaints received

 

  1. Date of the next meeting

The next scheduled Parish Council meeting is at 7:00PM on Monday 11th February 2019.

A resolution was passed to exclude members of the public due to the confidential nature of the following item.

  1. Coldwells Road pond

Legal and access issues were considered.  It was resolved to instruct Kidwells Solicitors to write to the applicant of P183250/F in respect of conditional access across the Parish Council’s land.

The meeting closed at 21:13PM.

Schedule of Payments – January 2019

Payments for authorisation

Payee

Details

Net

VAT

Total

David Hunter-Miller

Salary and expenses

505.00

0.00

505.00

HM Revenue & Customs

PAYE

130.00

0.00

130.00

Worcestershire County Council Pension Fund

Local Government Pension Scheme

228.47

0.00

228.47

Kidwells Law Solicitors Ltd

Legal advice

150.00

30.00

180.00

 

Total

1013.47

30.00

1043.47

         

To note payments made between meetings

       

Payee

Details

Net

VAT

Total

Welsh Water (burial ground)

Direct Debit 31/12/18

14.57

0.00

14.57

Information Commissioner (registration)

Direct Debit 16/01/19

35.00

0.00

35.00

 

Total

49.57

0.00

49.57