Councillors are summoned to a meeting of Holmer and Shelwick Parish Council at 7:00PM on Monday 13th January 2020 at Holmer Park Spa, Cleeve Orchard, Hereford, HR1 1LL
Press and public are cordially invited to attend
1. Apologies for absence: To receive apologies and to approve reasons for absence.
2. Declarations of Interest: With reference to items on the agenda members are reminded of their responsibility to declare interests and to update their register of interests as required.
3. Dispensations: To consider any written dispensations from members who have declared an interest but wish to stay in the meeting during that time to aid discussion / speak / vote.
4. Open Session: The meeting will be adjourned for the open session.
4.1. Ward Councillor: To receive a report.
4.2. Footpath Officer: To receive a report.
4.3. Public participation (10 minutes): At the discretion of the Chairman members of the public will be invited to speak and/or question the Parish Council on issues relating to this agenda or raise issues for future consideration.
5. To consider and adopt the minutes from the Parish Council meeting on Monday 9th December 2019.
6. Progress reports
6.1. Councillor vacancy
6.2. S106 traffic calming scheme
6.3. Cycleway/footway, Roman Road
7.1. Herefordshire Council: To note the availability of Short Breaks Capital Funding.
7.2. Herefordshire Green Network: To note invites to climate change workshops at Ledbury (20th January 2020), Leominster (6th February 2020) and Ross on Wye (27th January 2020).
7.3. Resident: Request for additional dog fouling bins at The Furlongs.
8. Parish matters for discussion/decision
8.1. S106: To review available S106 funding.
8.2. Smart Water: To note receipt of the kits and to consider arrangements for their roll out.
8.3. Tour of parish with Locality Steward: To note arrangements.
8.4. Coldwells Road Pond: To consider maintenance and registration.
8.5. Disciplinary procedure: To consider and adopt an updated policy.
8.6. Grievance procedure: To consider and adopt an updated policy.
9. Burial Ground
9.1. Memorial Safety Survey: To receive an update.
9.2. Burial Ground Regulations: To amend the policy to include minimum specifications for burial depths.
9.3. Access: To consider possible future access arrangements.
10.1. Neighbourhood Development Plan: To receive an update from the Steering Group and to consider recommendations.
10.2. NDP Referendum: To consider arrangements for the Neighbourhood Planning Referendum for Holmer & Shelwick, taking place on Thursday 30th January 2020.
10.3. P194218/F: Rose Lofts Holmer Hereford Herefordshire HR1 1LL, Erection of 2-bedroom single-storey dwelling under hipped roof.
10.4. P194255/RM: Land Opposite Dorgar Shelwick Herefordshire HR1 3AL, Application for approval of reserved matters following outline approval 163174 (Erection of two cottages with garages and access).
10.5. P194297/F: Land off Church Way Holmer Hereford , Application for variation of condition 2 of planning permission 151600/F (Proposed erection of 10 no dwellings along with associated vehicular and pedestrian access, internal access roads, car parking, landscaping including realignment of existing hedgerow, drainage and other associated works). To replace proposed double garage to Plot No.5 with a single garage to Plot No.4 and a block containing a garage& car port for No.5 and a single garage for Plot No.6.
10.6. 193296/RM: Land to the East of the A49, Holmer, Herefordshire, HR4 9RG. Application for approval of reserved matters following outline approval P141487/O – Erection of 52 No. dwellings, parking, landscaping, drainage and other associated engineering works.
10.7. P194432/AM: Bryher Coldwells Road Munstone Hereford HR1 1LH, Non-material amendment ref 190917 (Replacement dwelling) – Simplified elevations including smaller dormers.
11.1. Budget expenditure: To consider and approve.
11.2. Bank reconciliation: To consider and approve.
11.3. Schedule of payments: To consider and approve.
11.4. Bank mandate: To receive an update on the bank signatory amendments.
12. Councillors’ reports and items for the next agenda: Councillors may use this opportunity to report minor matters of information and to raise items for future agendas.
13. Date of the next meeting