Council Business


Councillors are summoned to a meeting of Holmer and Shelwick Parish Council at 7:00PM on Monday 9th September 2019 at Holmer Park Spa, Cleeve Orchard, Hereford, HR1 1LL

Press and public are cordially invited to attend

1. Apologies for absence: To receive apologies and to approve reasons for absence.
2. Declarations of Interest: With reference to items on the agenda members are reminded of their responsibility to declare interests and to update their register of interests as required.
3. Dispensations: To consider any written dispensations from members who have declared an interest but wish to stay in the meeting during that time to aid discussion / speak / vote.
4. Open Session: The meeting will be adjourned for the open session.
4.1. Ward Councillor: To receive a report.
4.2. Footpath Officer: To receive a report.
4.3. Public participation (10 minutes): At the discretion of the Chairman members of the public will be invited to speak and/or question the Parish Council on issues relating to this agenda or raise issues for future consideration.
5. To consider and adopt the minutes from the Parish Council meeting on Monday 8th July 2019.
6. Progress reports
6.1. Councillor vacancies
6.2. Election expenses return
6.3. S106 traffic calming scheme
6.4. Cycleway/footway, Roman Road
6.5. Dog fouling bins
6.6. Pond maintenance
6.7. Litter pick
6.8. Projector purchase
6.9. Coffin bier valuation
7. Correspondence
7.1. HALC: To consider the latest training schedule.
7.2. Herefordshire Council: Consultation on the review of polling districts, polling places and polling stations (2019).
7.3. Herefordshire Council: To note invitation to attend the Parish Council Summit on 20th September 2019.
7.4. Herefordshire Council: To note update on Hereford Transport Package and South Wye Transport Package.
7.5. Resident: Reported unsafe trees, Attwood Lane.
7.6. HALC: To consider nominations to the HALC Executive Committee.
8. Parish matters for discussion/decision
8.1. Smartwater: To consider the Police’s ‘We Don’t Buy Crime’ Initiative.
8.2. Tree management: To consider quotes received for maintenance of the trees on the Burial Ground (in accordance with the recommendations of the recent survey).
8.3. Asset Register: To consider and adopt an updated register.
8.4. Financial Regulations: To consider adopting an updated policy (NALC 2019).
8.5. Care provision: To consider options for supporting elderly parishioners.
9. Burial Ground
9.1. Working Group: To receive an update.
9.2. Memorial Safety Survey: To receive an update.
10. Planning
10.1. Neighbourhood Development Plan: To receive an update from the Steering Group and to consider recommendations.
1.1. 191313 Planning Appeal (Land at Lyde Cross Tree Farm, Munstone, Hereford, HR1 3AE): To note comments submitted by the Clerk.
10.2. 192563/FH: 20 Turnberry Drive, Holmer, Hereford, Herefordshire HR1 1LP. Proposed first floor extension and alterations.
10.3. 192460/O: Hawthorne Farm, Shelwick, Herefordshire. Proposed erection of an agricultural workers dwelling.
10.4. 192648/F: The Rosie, Management Accommodation, Coldwells Road, Holmer, HR1 1LH. Variation of condition 1 of Planning application P140049/F (Retrospective planning for residential caravan, garden storage shed/garage, conservatory, patio, single storey kitchen extension, single storey staff room extension and resurfacing to existing hardstanding). Amendment to allow for use of any of the staff.
10.5. 192874/FH: 15 Orchard Close, Hereford, Herefordshire, HR4 9QY. Proposed single storey extension to form sun room / dining area.
10.6. 192445/F: Land to the South of Oak Willows, Burcott, Hereford. Erection of two detached dwellings with associated access, parking and amenity provision, including permission for two static caravans to be temporarily inhabited during the construction process.
10.7. 192785: Land at Bull Orchard, Shelwick, Hereford. Proposed Outline application for a residential development of 4 properties with all matters reserved.
11. Finance
11.1. Budget expenditure: To consider and approve.
11.2. Bank reconciliation: To consider and approve.
11.3. Bank mandate: To approve bank signatory arrangements and sign the necessary forms.
11.4. Schedule of payments: To consider and approve.
11.5. Clerk’s delegation: To note payments made between scheduled meetings.
12. Councillors’ reports and items for the next agenda: Councillors may use this opportunity to report minor matters of information and to raise items for future agendas.
13. Date of the next meeting