Council Business

What to expect from a Parish Council Meeting

Councillors are summoned to the Annual Meeting of Holmer and Shelwick Parish Council at 7:00PM on Thursday 12th May 2022 at Holmer Parish Centre, HR4 9RG.

 Press and public are cordially invited to attend.

Agenda

 

  1. Election of a Chairman and signing the Declaration of Acceptance of Office.

 

  1. Election of a Vice-Chairman

 

  1. Apologies for absence: To receive apologies and to approve reasons for absence.

 

  1. Declarations of Interest: With reference to items on the agenda members are reminded of their responsibility to declare interests and to update their register of interests as required.

 

  1. Dispensations: To consider any written dispensations from members who have declared an interest but wish to stay in the meeting during that time to aid discussion / speak / vote.

 

  1. Open Session: The meeting will be adjourned for the open session.
    • Ward Councillor: To receive a report.
    • Footpath Officer: To receive a report.
    • Public participation (10 minutes): At the discretion of the Chairman members of the public will be invited to speak and/or question the Parish Council on issues relating to this agenda or raise issues for future consideration.

 

  1. To consider and adopt the minutes from the Parish Council meeting on the 7th April 2022.

 

  1. Progress reports
    • Councillor vacancies
    • Allotments,Holmer West
    • Pond, Coldwells Road
    • Holmer Park Aviary/Summer House

 

  1. To consider Parish matters for discussion/decision

 

  1. Burial Ground
    • To receive an update

 

  1. To review appointment to committees and external bodies
    • Burial Ground Working Group

 

  1. To review the meeting schedule for the year ahead

 

  1. Finance
    • 2021/22 Accounts: To consider and approve the end of year accounts.
    • Certificate of Exemption: To self-certify exemption from external audit.
    • Annual Internal Audit Report: To consider and approve.
    • Annual Governance Statement: To consider and approve.
    • Accounting Statements: To consider and approve.
    • Bank mandate: To review bank signatory arrangements.
    • Invoices:To approve any outstanding invoices for payment:

                    13.1 Iain Selkirk – Internal Audit £110

 

  1. Councillors’ reports and items for the next agenda: Councillors may use this opportunity to report minor matters of information and to raise items for future agendas.

 

  1. Date of the next meeting