if you are viewing this on a mobile phone Click Here 

Councillors are summoned to a meeting of the Parish Council to be held at 7PM on Monday 9th April 2018 at Holmer Park Health Club & Spa, Cleeve Orchard, Hereford, HR1 1LL

Press and public are cordially invited to attend

1. Apologies for absence: To receive apologies and to approve reasons for absence.
2. Declarations of Interest: With reference to items on the agenda members are reminded of their responsibility to declare interests and to update their Register of Interests as required.
3. Dispensations: To consider any written dispensations from members who have declared an interest but wish to stay in the meeting during that time to aid discussion / speak / vote.
4. Open Session: The meeting will be adjourned for the public open session.
1. Ward Councillor’s Report
2. Footpaths Officer’s Report
3. Public participation (10 minutes): At the discretion of the Chairman members of the public will be invited to speak and/or question the Parish Council on issues relating to this agenda or raise issues for future consideration.
5. To consider and adopt the minutes from the Parish Council meeting on Monday 12th March 2018.
6. Progress reports
1. Dog fouling bins/posters
2. Traffic calming provision (S106)
3. Meadow Park road adoption status
4. Councillor training session 16/04/18
7. Correspondence
1. To note petition from residents of The Crescent sent to Herefordshire Council concerning a proposed future cycleway.
8. Planning
1. 180634 – Land Adjacent To Bramblefield Barn, Munstone, Herefordshire, HR1 3AH. Application for approval of reserved matters following outline approval – 162689 Site for proposed single dwelling and garage outbuilding.
2. 180941 – Land adjoining Ivydene, Munstone, Herefordshire. Application for Reserved Matters following Outline permission 172671 for two storey dwelling with detached garage.
3. 181012 – Land Opposite Bridge House, Shelwick, Herefordshire. Proposed cottage and parking.
4. S106 Funding – To consider any unspent S106 contributions.
5. Neighbourhood Development Plan (NDP): To receive an update from the steering group and consider next steps.
9. Contracts: To consider contracts for 2018/19.
1. Lengthsman
2. Internal Auditor
10. Parish matters for discussion/decision
1. General Data Protection Regulation: To consider the impact of the GDPR on the Parish Council and to approve relevant policy procedures.
2. Newsletter: To discuss the proposed Parish Council newsletter.
3. On the Verge: To consider signing up to HALC’s ‘On the Verge’ scheme.
4. Lengthsman: To consider the work schedule for the month ahead.
5. Annual Parish Meeting: To consider the date and format.
6. Notice boards: To consider work required.
7. Secret Garden: To discuss ongoing support for the community asset.
8. Highway Maintenance: To consider reporting potholes and other highway maintenance issues.
11. Finance
1. Clerk’s salary and expenses – £426.97
2. HMRC (PAYE) – £102.00
3. ABC Printing – £54.00
4. ABC Printing – £39.60
5. ABC Printing – £132.00
6. To approve forms to add additional signatories to the bank mandate.
12. Councillors’ reports and items for the next agenda: Councillors may use this opportunity to report minor matters of information and to raise items for future agendas.
13. Date of the next meeting

A resolution will be passed to exclude members of the public due to the confidential nature of the following item.
14. Contract of Employment: To review the Clerk’s Contract of Employment.


NDP Open Day Saturday 7th April 
10am - 4pm at 
Holmer Parish Church Centre